Job Summary:

Supervisory Responsibilities:

• May recruit, interview, hire, and train junior administrative staff in the department as it grows.

 Duties/Responsibilities:

• Provides high-level administrative support and assistance to the Strategic Team. 
• Performs clerical and administrative tasks including drafting letters, memos, reports, and other documents.
• Drafts job descriptions for administrative positions, posts and monitors, screens and forwards to Strategic Team.
• Assists in the onboarding of new administrative staff including making IT requests, setting up phones, sending training documents, assisting with background checks and sending out company communication and benefit information.
• Assists in the set up of new offices.
• Assists in the creation of company newsletters.
• Reconciles Corporate Credit Cards.
• Reconciles monthly IT users for billing. 
• Receives incoming task request from the Strategic Team, reviews content, determines importance and prioritizes, and summarizes and/or distributes contents to appropriate staff.
• Performs additional duties as assigned by Strategic Team.
• Prepares regular monthly statistic reports with highlights. 
• Organizes company events.
• Assists in completing company applications for areas such as licensing, insurance, contract accreditations etc..
• Completes Payroll for Administrative Team. 
• Performs other related duties as assigned.

Required Skills/Abilities:

• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to function well in a high-paced and at times stressful environment.
• Understanding of urgency and prioritization.
• Relentless drive for finding solutions.
• Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
• Able to type minimum of 50 words per minute.
• Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.

Education and Experience:

• High school diploma required; Bachelor’s degree in Business Administration or related field preferred.
• At least four years of related experience required.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.<