Administrative Assistant SR

Overview

The Office of Legal Affairs is seeking applications for an Administrative Assistant Senior position on the Logan Campus. The Administrative Assistant Senior position performs a variety of administrative support and secretarial duties in the direct support of the Legal Affairs department, including the Office of General Counsel and Compliance. Additionally, the Administrative Assistant Senior position may be expected to train and guide Staff Assistants and/or hourly or student employees, and fulfill additional responsibilities as assigned. This position reports to the University General Counsel.

Responsibilities

• Performs office duties, including answering phones, directing calls to appropriate parties, data entry, filing, calendar management, maintaining/ordering office supplies, and other general office duties as assigned.
• Screens inquiries and requests; uses judgement and tact to prioritize schedules, calendars, and meetings.
• Provides administrative support, including scheduling appointments, coordinating meetings/conferences, and arranging office travel and reimbursements for staff and visitors as needed.
• Handles purchasing and reconciliation of office supplies and necessities.
• Serves as a liaison with other departments and constituencies in the resolution of matters concerning the activities and operations of the department.
• Composes and word-processes various standard documents, correspondence, and reports.
• Prepares agendas, coordinates meetings, and transcribes meeting minutes.
• Maintains current personnel files.
• Plans and executes events, including banquets, receptions, retreats, etc.
• Assists with the hiring, training, and supervision of other office personnel.
• Performs other miscellaneous duties as assigned.
• Maintains attorney-client privilege and confidentiality regarding business data and personal information.

Qualifications

Minimum Qualification:

• Six years of experience; or vocational/technical training/associate degree in an office or business field plus four years of related experience; or a bachelor’s degree in a related field plus two years of experience is required.

Preferred Qualifications:

• Familiarity with USU databases, processes, and procedures.
• Experience with and understanding of legal matters and affairs.

 

Knowledge, Skills, and Abilities:

• Skilled with computer programs, including spreadsheets, relational databases, statistical packages, presentation software, and graphic packages.
• Excellent critical thinking skills.
• Skilled in creative problem-solving.
• Skilled with basic office equipment, including printers, copiers, and telephone systems.
• Good organizational skills.
• Strong verbal and written communication skills.
• Ability to handle sensitive and confidential business data and personal information.
• Ability to work without supervision.
• Knowledge of University policies and procedures.
• Excellent customer service skills.

Required Documents

Along with the online application, please attach:

1. Resume to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV” 

2. Cover letter to be typed/pasted at the end of your application (iForm)

 

**Document size may not exceed 10 MB.**

Advertised Salary

Minimum $52,100; commensurate with experience, plus excellent benefits

ADA

Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions.

University Highlights

Founded in 1888, Utah State University is Utah’s premier land-grant, public service university. As an R1 research institution, Utah State is dedicated to advancing knowledge and serving the public good through innovative research and scholarly activities that are grounded in reciprocal engagement with local, regional, and global communities. USU prepares students to be active, civically engaged leaders who are prepared to address critical societal challenges. Dedicated to providing a high-quality and affordable education, USU remains a leader in research, discovery, and public impact.

 

USU enrolls over 29,800 students, both online and in person at locations throughout the state. Utah State’s 30 locations include a main campus in Logan, Utah, residential campuses in Price and Blanding, and six additional statewide campuses, along with education centers serving every county. USU educates students from all 50 states and more than 80 countries. For over 100 years, USU Extension has served and en