Operations & HR Assistant

Company Description

Swiss Delivery Excellence: Transforming Life Science Consulting Worldwide.

Fusion Consulting is a globally leading Business and IT boutique consultancy specialized in the Life Sciences industry, partnering with leading companies in pharma, healthcare, and animal health.

With over 450 employees and 25 offices worldwide, our mission is to revolutionize our clients' business transformation challenges and set new industry standards through innovative solutions.

Focused on S4HANA, Data & Cloud, and innovative technologies, Fusion Consulting brings unparalleled expertise and commitment to excellence to every project we undertake.

Grounded in our commitment to fast and intelligent decision-making, our client-first and open-hearted approach defines our ethos. With unwavering support and an entrepreneurial spirit, our global teamwork transcends boundaries and turns shared visions into reality.

Job Description

We are seeking a versatile Back-Office Assistant to manage our operational functions and HR administrative lifecycle. This role is the central point of contact for our employees in Spain and our stakeholders in Switzerland or abroad. You will ensure that our people-related processes and office operations are executed with precision, compliance, and efficiency.

Key Responsibilities

1. Administration & People Operations

• Employee Lifecycle: Coordinate administrative onboarding and offboarding activities, ensuring all documentation and equipment are ready for new hires, particularly for our Swiss and international operations.
• Documentation & Contracts: Create, manage, and archive employment contracts, corporate records, and internal legal documentation with high confidentiality.
• Global Workflows: Contribute to global HR administrative processes, helping to refine workflows and support office establishment or closure initiatives.

2. Back-Office & Resources Management

• Asset Coordination: Manage company resources, including mobile phone subscriptions, corporate equipment (laptops/tech), and the company car fleet, ensuring all related admin is up to date.
• Procurement & Finance: Lead procurement and inventory control for the office. Manage purchase orders and assist with finance administration tasks.
• Office Operations: Ensure smooth daily operations, managing the office supplies, meetings and general administrative needs.

3. International Liaison

• Stakeholder Management: Act as a bridge between internal teams and external partners, specifically collaborating with legal counsel in Switzerland on international and cross-country matters.
• Correspondence: Handle operational internal and external correspondence in a professional, international environment.

Qualifications

• Experience: 3+ years in Office Administration, People Operations, or a high-level Back Office role within an international setting.
• Legal Literacy: Comfortable handling legal/contractual language and maintaining organized corporate records.
• Technical Proficiency: Strong command of Office 365. Experience with ERP or further IT tools is highly valued.
• Soft Skills: Discretion is paramount. You should have excellent communication skills, a "people-first" attitude, and the ability to manage complex cross-border logistics.
• Language Requirements: Spanish (Native/Bilingual) & English (Professional/Full Working Proficiency)

Additional Information

WHY YOU SHOULD JOIN FUSION:

At Fusion, you’ll join a diverse team of talented professionals from around the world, united by a passion for delivering impactful digital transformation in the life sciences industry. You’ll be part of a flat-structured, collaborative organization where decisions are made efficiently, and your expertise directly shapes client outcomes.

You’ll work alongside experienced consultants on complex, meaningful projects that demand both precision and innovation. Our culture emphasizes continuous learning, open knowledge sharing, and cross-functional teamwork—empowering you to grow both professionally and personally.

Joining Fusion means becoming part of a company that:

• Builds strong, trusted partnerships with clients, delivering tailored solutions that create real business value.
• Drives delivery excellence, holding ourselves accountable for the quality and impact of every outcome.
• Encourages entrepreneurial think