Job Posting Title

Administrative Programs Manager II

Agency

170 CONSTRUCTION INDUSTRIES BOARD

Supervisory Organization

Construction Industries Board

Job Posting End Date

Refer to the date listed at the top of this posting, if available. Continuous if date is blank.

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time

Full time

Job Type

Regular

Compensation

Administrative Programs Manager II
$79,639.45/year ($6,636.62/month) - $83,831/year ($6,985.92/month)

Job Description

CONSTRUCTION INDUSTRIES BOARD

 

Administrative Programs Manager II

(FLSA CLASSIFICATION: Non-Exempt)

Unclassified Position

 

SUMMARY:

Specialized, high-level work in performing highly technical administrative support duties for the CIB Administrator, Office Manager, CIB Board Secretary, and others as assigned, in the areas of HR, personnel, finance, budget, and business administration activities of the Construction Industries Board.  Shared responsibilities with fiscal management, human resources administration, operational management, and supervisory functions of specialized agency services to support the efficient and effective operation of the agency, all with the oversight of the Office Manager. Provides highly technical assistance to executive-level leadership and provides direction to lower-level staff in the administration of advanced and specialized agency functions; develops strategies, establishes priorities, and ensures compliance with applicable laws, rules, and regulations, in the interest of agency objectives. The Administrative Programs Manager II works at the direction of the Administrator and Office Manager in assistance with representing the agency while interacting with other CIB staff, State Agencies and vendors/businesses, agency customers/constituents, etc.  Performs all other duties as assigned by Administrator or Office Manager.  Must be able to pass a criminal history background check.    The specific duties and responsibilities may be changed or increased as assigned, and include but are not limited to:

ESSENTIAL DUTIES AND RESPONSIBILITIES

Shared responsibilities with Office Manager pertaining to HR, timekeeping, and employment duties, as well as staff supervision with job responsibilities as follows (all at direction of Administrator and Office Manager):

• Provides daily operational and administrative support to the Office Manager in the oversight of office personnel, temporary staff, and, as needed, field personnel. Assists with employee relations activities, including addressing routine personnel matters, facilitating conflict resolution, and providing guidance and counseling within established authority, while referring complex or escalated issues to the Office Manager (all matters should be brought to the Office Manager prior to being handled). Monitors staff attendance, punctuality, and scheduling to help ensure adequate staffing levels and continuity of operations. Supports the supervision and coordination of time-sensitive office functions to ensure compliance with applicable statutes, rules, policies, and agency procedures, thereby promoting operational integrity and audit readiness. Assists with employee investigations, fact-finding activities, and related personnel matters as assigned. All at the direction of the Office Manager.

• Shared responsibilities in the administration of CIB office operations, including staffing and workflow planning, office policy implementation, office staff coordination, office budget oversight, and office staff performance evaluation, all at the direction of the Office Manager.

• Formulates, develops, and recommends agency policies and operating procedures to support agency objectives and ensure efficient CIB Office administration and workflow. Included are the areas of accounts payable, accounts receivables to include any necessary billing, purchasing, and general office administration/HR.  All performed at the direction of the Administrator and Office Manager. 

• Reviews CIB correspondence, agendas, meeting minutes, forms, etc., for accuracy and professionalism. 

• Serve as supervisor in charge of office staff anytime the Office Manager is out of office, busy, or on leave.  All at direction of Office Manager.

• Shared responsibilities with Office Manager with timely completion and submission of all HR paperwork to OMES HCM, or any other entities.  All at direction of Office Manager