Accounting Operations Assistant

Description

Brady Ware is a top 200 national CPA and advisory firm recognized for our team-oriented culture, entrepreneurial mindset, and commitment to professional growth. With offices in Columbus and Dayton, OH; Atlanta, GA; and Richmond, IN, we serve clients locally and nationwide, providing specialized audit, accounting, tax, and advisory services.

We are seeking a detail-oriented and organized Accounting Operations Assistant to support our daily workflow and ensure seamless administrative and tax-related processes. This role involves general office administration, tax and audit support, and operational responsibilities using multiple software programs. The core hours are 8:00 AM – 5:00 PM, with the expectation of overtime and some Saturday hours during peak tax deadlines (March, April, September, October).

Key Responsibilities (not all-inclusive)

• Provide exceptional customer service by managing client communications via phone and email, greeting appointments, and maintaining positive public relations.
• Organize and maintain office supplies, equipment, mail distribution, and client documentation storage.
• Assist with assembling and electronically filing tax returns.
• Process client invoices and assist with bank deposits.
• Ensure data integrity across multiple systems for accurate reporting.
• Collaborate with internal team members to facilitate smooth operations and communication.
• Assist in scheduling and coordinating meetings, events, and office lunches.

Requirements

• Strong proficiency in Microsoft Office Suite and ability to learn new software quickly.
• Willingness to cross-train on all administrative and operational responsibilities.
• High attention to detail and accuracy, with strong grammar, spelling, and punctuation skills.
• Ability to communicate clearly and professionally as a key liaison between management, employees, and clients.
• Strong multi-tasking skills and adaptability to shifting priorities.
• Proactive problem-solver with the ability to find resources and identify solutions.
• Professional presence in dress, demeanor, and client interactions.
• Commitment to attendance standards, including working overtime as needed during peak periods.

Brady Ware is an Equal Opportunity Employer.