Sr. Accounts Payable Coordinator

The vision of Smile Doctors is our people-first culture which creates an environment of passionate, caring Team Members dedicated to providing fun and encouraging relationships with each other and our patients. Smile Doctors offers every Team Member the opportunity to be a part of something bigger. We focus on the importance of the individual and recognize that each person on our Team has something great to offer. We recognize talents and strengths and take care to nurture those abilities to help our Team Members grow into successful people in their careers, in our organization, and beyond.


Looking for a position that makes you smile?
We’re seeking a Sr. Accounts Payable Coordinator to join our growing team.
The Sr. Accounts Payable Coordinator is responsible for ensuring accurate coding, approvals, and timely payment for corporate and executive sensitive vendors. The role will also resolve exceptions and manage large volume Workday uploads and reconciliations to protect data integrity and period end close timelines.

How you’ll make us better:

• Serve as the primary Accounts Payable (AP) point of contact for high visibility corporate vendors supporting Executive Leadership, Legal, Finance, IT, Marketing and other shared service departments
• Manage complex non purchase order invoices requiring contract validation, spend category judgment, and visibility to senior leaders
• Ensure high priority invoices are processed urgently and accurately
• Oversee complex GL coding, cost center mapping, spend category mapping, and data translation logic
• Troubleshoot and resolve coding exceptions or mapping errors from automated workflows or offshore processing
• Partner with Accounting and FP&A to maintain consistent coding structures across corporate spend
• Validate coding logic for multi entity allocations, retainers, consulting services, subscriptions, and multi department chargebacks
• Prepare, validate, and upload master billing files and large volume invoice batches into Workday
• Ensure template accuracy, coding integrity, and error free uploads
• Reconcile upload batches against expected totals and support period end timing requirements
• Troubleshoot failed loads and mapping breakdowns and implement corrective adjustments
• Maintain documentation, templates, and repeatable processes for master billing cycles
• Communicate invoice status, coding issues, and billing cycle details
• Serve as the onshore escalation point for complex or high impact issues escalated from offshore teams
• Educate internal stakeholders on coding best practices, AP policies, and invoice submission requirements

Your special skills:
• Strong coding and reconciliation skills
• Strong analytical and problem-solving skills
• Strong oral and written communication skills
Prerequisites for success:
• High School diploma required
• Three (3) years of experience in an Accounts Payable or Procure-to-Pay position in a corporate or shared services environment required
• Advanced knowledge of Microsoft Excel, including lookups, index/match, pivot tables, and data transformation
• Intermediate knowledge of an ERP system such as Workday, including processes for large data uploads

We saved the best for last.
In exchange for the dynamic contribution you’ll bring to our team, we offer:
• Competitive salary
• Medical, dental, vision and life insurance
• Short and long-term disability coverage
• 401(k) plan
• 3 weeks paid time off in your first year + paid holidays
• Discounts on braces and clear aligners for you and your family members

Why Smile Doctors?
As the nation’s leading Orthodontic Support Organization, Smile Doctors is shaping the future of orthodontics through strategic partnerships with top local doctors. We provide best-in-class support services so our partner orthodontists can focus on what they do best — driving extraordinary treatment outcomes and providing patients with an unmatched experience.

With hundreds of partnered practices across the nation, our synergistic approach has made us the fastest-growing organization in our industry and produced an ever-expanding need for top talent as we continue our unprecedented trajectory. To us, there’s no such thing as “top of our game.” We’re always climbing higher — together. And as our business grows, there’s plenty of room for our team to grow their careers, too.

Our dynamic support services team is comprised of world-class professionals whose diverse experiences drive innovation and development. Together, we are committed to passionately helping others achieve their best, most confident smiles.


This is the perfect opportunity to grow with an expanding organization! Apply today!