Facilities Associate

RWE Clean Energy, LLC

Functional area: Real Estate / Facilities 

Remuneration: Non-Exempt

 

The Facilities Associate at RWE Clean Energy is responsible for a range of support functions for the Chicago office facility. This position manages all mail and shipping services; coordinates with the Office Manager and the Environment, Health & Safety department to maintain compliance; and supports the Office Manager with the overall maintenance of the facility, including the organization, inventory, and ordering of supplies.

 

Responsibilities:

• Builds relationships with internal and external customers
• Coordinates multiple priorities and produces accurate & timely work, despite frequent interruptions
• Supports the Office Manager with planning, scheduling and execution of duties as assigned
• Serves as a representative for physical safety and evacuation procedures
• Supports Environment, Health & Safety compliance requirements, such as fire extinguisher inspections, etc.
• Manages timely mail shipment, processing, organization, and distribution, both domestically and internationally
• Prepares shipping labels and supports outgoing mail requests
• Troubleshoots problem shipments, such as international shipments held in customs, etc.
• Manages inventory of shipping supplies and orders, and organizes supplies as needed
• Monitors building maintenance, condition of equipment, and service contracts
• Ensures facility work orders are completed in a timely and efficient manner
• Communicates with office effectively with respect to maintenance projects
• Manages inventory, places orders for and organizes supplies
• Oversees general facilities upkeep and works closely with porters
• Completes basic expense reporting and invoicing
• Assists with desk clean-outs, moves, and preparations for newly onboarded employees
• Relieves Receptionist for lunch breaks and scheduled time off
• Prepares conference rooms for meetings and lunch events

Qualifications:

• College degree not required; relevant experience preferred
• Associate’s degree preferred
• Minimum 2 experience in similar role 
• Minimum 3 years customer service experience
• Minimum 1 year experience in Shipping Management, including retail shipping services (ie FedEx, UPS, etc.)
• Knowledge of PC equipment and basic software (Word, Excel, PowerPoint, Outlook, etc.)
• Strong organization skills and ability to coordinate multiple tasks and deliverables 
• Ability to push/pull/lift tools and equipment weighing up to 50 lbs.
• Ability to walk, climb, and stand extensively during the work day
• Knowledge of and experience with the use of hand and power tools
• Knowledge of environmental, health and safety policies and procedures
• Ability to work within tight deadlines
• Strong interpersonal communication skills, with ability to manage customer relationships
• Ability to work independently and as part of a team
• Motivated self-starter, goal-oriented, and strong problem-solving abilities
• Proven ability to empathize, build relationships, and effectively communicate with people from a diverse set of backgrounds
• Responds well to direction, is easy to challenge and develop, and is coachable
• Excellent proficiency with Microsoft Office (Excel, Word, PowerPoint, Outlook) and Teams

Benefits offered: Medical, Dental, Vision, Life Insurance, Short-Term Disability, Long-Term Disability, 401(k) match, Flexible Spending Accounts, EAP, Education Assistance, Parental Leave, Paid time off, and Holidays. Eligible employees also participate in short-term incentives, in addition to salary.

RWE is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

For 125 years RWE has been the source of energy for millions of people across the globe. Now we’re making all that energy green. This decade alone we’re investing €50bn into renewables and will be carbon neutral by 2040 – ten years earlier than most other global targets. This is a chance to play a key role on our journey.

Join our renewables specialists, working across the clean energy spectrum to grow our operations to 50 GW by 2030 – with some of the world’s largest on and offshore wind farms and industry-leading hydrogen initiatives. We’re also considered innovators in solar development including floating photovoltaics and agri-photovoltaics. Or add your expertise to our supply and trading operations, brokering renewable electricity, green gas, commodities, and CO2 emission allowances