Administrative Assistant to Assistant Superintendent of Employee Services

Pay Grade: 798 (Hourly Minimum of $29.54) Actual salary based on experience.
Work Days:  226

Primary Purpose:

• Responsible for day to day support for the Assistant Superintendent of Employee Services, and facilitating the efficient operation of the Employee Services Department

Qualifications:
Education/Certification:

• High school diploma or equivalent
• Some college hours preferred

Special Knowledge/Skills:

• Exemplary organizational and interpersonal skills
• Knowledge of basic accounting procedures
• Attention to detail
• Ability to meet schedules and deadlines
• Ability to work on several tasks at the same time
• Ability to detail proof district documents
• Proficiency in Microsoft Office, Google Tools, and file maintenance

Experience:

• Minimum two years of work-related experience

Major Responsibilities and Duties:

• Maintain effective communications and create an atmosphere of customer service for campus administrators, department leadership, staff, and vendors
• Serve as a liaison for Strategy and Innovation to other district departments
• Maintain strict confidentiality regarding issues involving personnel, the school board, students, parents, vendors, and the general community
• Prepare annual budget for all divisions of Employee Services
• Assist Employee Services department with accounting and other needs
• Coordinate all travel related matters for Assistant Superintendent of Employee Services involving conferences, trips, etc. In addition, maintain individual American Express Corporate Card payments and reimbursements.
• Prepare needed agenda items for School Board meetings and weekly School Board update
• Prepare correspondence, forms, documents, and reports for the Assistant Superintendent of Employee Services and other department staff members
• Maintain and update the electronic calendar and filing system for the Assistant Superintendent of Employee Services
• Follow all rules, regulations, and policies of Plano ISD and follow directives from supervisor
• Follow attendance policy as assigned by supervisor
• Perform other functions that may be assigned

Working Conditions:
Mental Demands:

• Reading; ability to communicate effectively (verbal and written); maintain emotional control under stress; work with frequent interruptions

Physical Demands/Environmental Factors:

• Frequent sitting, standing, stooping, bending, kneeling, pushing and pulling; prolonged use of computer and repetitive hand motions; occasional lifting up to 50 pounds

SM120325