Program Manager, Undergraduate Medical Education - Clerkship

Job Summary:

The Undergraduate Medical Education (UME) program manager is an essential team member within the Office of Medical Education that participates in an array of administrative oversight functions as leader of the Pre-clerkship or Clerkship Curriculum team. Under the direction of the Director, Office of Medical Education, the UME manager will assist in all aspects of the Pre-Clerkship or Clerkship curriculum.

Office of Medical Education Support:

• Collaborates the Director of the Office of Medical Education with managing pre-clerkship or clerkship curricular activities and the designated team of pre-clerkship or clerkship coordinators, ensuring that the medical degree (MD) program goals and objectives are accomplished.
• Oversees curriculum coordinators and ensure administrative support is provided to the Pre-Clerkship or Clerkship Phase Subcommittee, which includes working with the designated subcommittee chair to schedule meetings, set meeting agenda, record meeting minutes, and manage meeting deliverables to submit to EPCC.
• Oversees the team of Pre-Clerkship or Clerkship Coordinators to administer on-boarding logistics for new students and liaises between the Coordinators and the Office of Medical Education and the Office of Medical Student Affairs and Admissions to coordinate preparation and delivery of their on-boarding requirements at CDU College of Medicine and the Affiliated Clinical Sites.
• Oversees that the team of Pre-Clerkship or Clerkship Coordinators maintain medical student profiles (including attendance, mid-course or clerkship feedback, patient logs, workload, learning climate, examination results, grading) in centralized student management system.
• Support professional development efforts for the team of Pre-Clerkship or Clerkship Coordinators, the designated Pre-Clerkship or Clerkship Directors, Site Directors, Faculty and Administrative Staff.
• Participates in Medical Education workshops and committees of the AAMC and produces curriculum reports incompliance with AAMC and LCME policies.

Lead Pre-Clerkship Course or Clerkship Coordinator

• Provide oversight, supervision and training to course/clerkship coordinators and administrative staff supporting medical education directors of clinical education, biomedical science education and research education.
• Efficient preparation and communication of curricular information to course or clerkship coordinators, directors, content leaders, faculty, and students
• Oversight of medical school course or clerkship coordination – Oversees that their team of Course or clerkship coordinators prepare and disseminate course or clerkship materials and syllabi
• Oversight of medical school course or clerkship coordination – Scheduling of learning sessions including room reservations
• Oversight of medical school course or clerkship coordination – Timely management and maintenance of the on-line course materials in the learning management system (LMS)
• Oversight of frontline coordinator contact and liaison between coordinators and students, faculty, and course co-directors.
• Oversight of medical school course or clerkship coordination – Coordination of exam preparation and evaluation process for all course or clerkships with timely submission of results, grades and narratives on students to meet curricular deadlines, including coordination the proctoring of exams by the team of coordinators.
• Oversight of the coordinators’ attendance and participation in curricular committees and other curricular related meetings
• Oversight of the coordinators curricular projects and tasks as assigned by the Assistant and Senior Associate Dean - The candidate must be able to multi-task, with a strong focus on organization, be able to balance the needs of various roles, and be able to manage multiple priorities from a diverse set of coordinators and their directors.

Essential Duties and Responsibilities:

Communication

• Maintains web-based communication for courses: Course learning management system (LMS) updates, proofreading for grammar, spelling, and errors. Edits, facilitates, manages, and communicates group assignments and general course information. Instructs and assists faculty in the use of the LMS. Submits grades into student information system (SIS) and monitors SIS schedule.
• Assist with COM activities as directed by the Director of the Office of Medical Education.

Assigned Task

• Oversees that the team of Course of Clerkship Coordinators attend to Scheduling/Daily Schedules/Misc. Day-to-Day Functions of the Coordinators such as their ability to: Coordinate scheduling of sessions and multiple mandatory course requirements ensuring that all necessary facilities are reserved a