Accountant II - Purchasing

The Opportunity: We are seeking to hire an Accountant II – Purchasing to join our Finance Team. This individual performs a variety of complex accounting and administrative tasks to include accrual accounting, expense monitoring, recording daily transactions, monthly reconciliations, and supply/inventory tracking.  They oversee purchase of all items for Agency including office supplies, business machines and equipment, maintenance supplies, office furniture, bus tickets, and other items as needed within agency guidelines and policies.  The Accountant II obtains competitive bids for vendors and establishes vendor accounts, including appropriate paperwork and contracts for approval by the CFO. They will be responsible for applying cash receipts and payor payments to the appropriate accounts receivable accounts, and will act as backup for other accounting staff within the department.

What You’ll Do:

• Participate in daily accounting tasks within the department and will be assigned areas of responsibility as part of the department team.
• Complete purchase requisition request daily and purchase and maintain inventory on high usage items for daily operations of business.
• Serve as department backup for Accounts Receivable including input of cash receipts and deposits.  Produce a variety of financial reports and input posts to general ledger accounts.
• Assist in filing and maintaining clerical records and reports pertinent to the organization’s financial needs.
• Ensure actual procedures fall within CSS Policies and procedures and within accounting principles, where appropriate approvals are obtained and budget constraints are maintained.
• Prepare cash requirement report based upon outstanding payables and cash flow.
• Develop and maintain expense tracking document per vendor contracts.  Serve as backup for company mileage processing on a monthly basis.
• Research and resolve problem accounts in a timely manner, and communicate with outside vendors as needed.
• Responsible for all purchase tracking: Receive items and coordinate delivery to appropriate party.
• Participate in Monthly and Yearly General Ledger Closing Procedure, which includes reconciliation of bank statements, reconciliation and amortization of prepaid expenses, recording of accrued expenses, depreciation of assets, and other items as required by department.
• Assist in preparation of monthly and/or quarterly account reconciliations and various analysis of financial statement accounts to ensure completeness and accuracy.
• Work closely with other finance team members supporting efforts of the department and
• communicates with other departments throughout the Agency on behalf of the Accounting and Finance Department.
• Perform grant packet completion and grant tracking for specific grants assigned.
• Recommend and maintain accounting practices to ensure accuracy and reliability of data necessary for reporting and business operations.
• Identify issues and recommend systems improvements to Controller or CFO.
• Work within established policies and procedures, and choose among processes and work methods most suitable to the situat