Program Coordinator - Medical Skills Training

Ivy Tech - Bloomington is looking for an individual to join their team as the Program Coordinator for Medical Skills Training to oversee delivery of grant initiatives that is focused on short-term medical training in our surrounding communities. This position will also oversee strategic planning for class scheduling, oversight of applicable Career Link adjuncts, and site coordination.

Position posted 9/19/2024

Interview's will be happening on a rolling basis.

Salary: $45,000

This position is a grant funded position through 12/31/2025.

Benefits: No waiting period

We offer excellent benefit options (medical, dental, vision, retirement, life insurance, spouse/child life insurance, LTD, STD, Identity Guard, etc.).

Employer contribution to a Health Savings Account (with the election of a consumer driven health plan).

Employer contribution of 10% towards a retirement plan. (Employee contribution not required).

Sick Time: 3.7 hours each pay (paid every two weeks).

Vacation Time: 5.34 each pay for first 2 years, then increases to 6.15 after 2 years.

9 Paid holidays: New Years Day, Martin Luther King, Jr. Day, Memorial Day, Juneteenth National Independence Day, Independence Day, Labor Day, Thanksgiving Day, Friday after Thanksgiving, Christmas Day.

Winter recess: The College also observes an official closing of 4 standard work week days between the observed Christmas Day and New Year’s Day holidays. This is known as Winter Recess.

Free tuition towards Ivy Tech classes for employee and qualifying dependents.

Professional Development opportunities.

Major Job Responsibilities

Program Management: 75%
• Design, assist in or assign the development of training, programs, and services for healthcare skills training programs.
• Identify, hire, and manage appropriate instructors for fulfillment of courses and programs.
• Ensure that arrangements are made for appropriate facilities, materials, and equipment necessary for the delivery of services.
• Work closely with the Business Office, Marketing, Academic Affairs, Testing Center, Student Success and Student Services personnel, e.g., Admissions, Advisors, deans and faculty, to ensure quality programming and collaboration in program development and future course offerings.
• Ensure all project documentation is accurate and maintained including utilizing the standard terms and conditions and statewide contract templates.
• Maintain records of projects and other student/employer information in customer (CRM) and student management system (e.g. Salesforce, Banner, contract CSM) to track and provide reports in a timely manner; including grades and certifications earned.

Career Coaching: 15%
• Consults with the Director of Career Coaching to understand career coaching best practices including core coaching competencies.
• Provides career coaching for students in short-term medical certification programs
• Guides short-term medical certification students through the career development process in 1:1 and group coaching sessions. Actions taken by students, under the guidance of the Career Coach, will include, but are not limited to the student completing a resume, LinkedIn profile, mock interviews, employer engagement, and engagement with a work-and-learn/job placement platform. Ensures student completes resume, cover letter, and attends 1 mock interview session with Career Coach.

Employer Engagement: 10%
• Coordinates end-of-training network celebration with employers and students.
• Promotes employment opportunities to students.
• Collaborates with Ivy+ Career Link staff to coordinate job fairs, employer engagement, and additional recruiting events as needed.

This is not to be construed as an exhaustive list. Other duties logically associated with this position may be assigned. All responsibilities will be conducted within the parameters of the Family Educational Rights and Privacy Act (FERPA), other applicable regulatory requirements, and professional standards.

EDUCATION AND EXPERIENCE:

• Associate degree required.
• Must demonstrate the ability to promote an inclusive environment that reflects the broad diversity and backgrounds represented by our students and employees and which every individual feels respected and valued.
• Demonstrated skills and abilities to concurrently manage numerous tasks, some with conflicting priorities required.
• Must have excellent oral and written communication, interpersonal, and organizational skills.
• Commitment to student learning outcomes, staff development, and diversity required.
• Must possess an ability and a willingness to travel in the performance of assigned duties.
• Must