Office Assistant Senior

CLASSIFICATION TITLE:

Office Assistant Senior

SALARY:

$39,738.64 - $51,398.61

DEPARTMENT:

County Clerk

Opening Date:

08/14/2025

Closing Date:

08/28/2025 12:00 a.m.

This position will support our Jury Room functions in the Macomb County Clerk's Office.

FLSA STATUS: Non-exempt - overtime pursuant to Collective Bargaining Agreement

EMPLOYMENT RELATIONSHIP: Just cause subject to probationary period

GENERAL SUMMARY:

Performs a variety of clerical and/or accounting duties, which require an understanding of departmental operations, a high degree of accuracy and independent judgment.

ESSENTIAL DUTIES & RESPONSIBILITIES:

Determines eligibility for programs funding in following policies and program directives.

Performs data entry for record keeping, tracking, registration, inventory and ordering.

Maintains inventory of perishable/non-perishable supplies and materials.

Updates and maintains computer records at the office, County and State of Michigan level.

Processes invoices as accounts payable/receivable, prepare and submit requests for payment of invoices and post payments entries.

Answers procedural questions regarding various departmental functions, duties, actions and procedures, schedule appointments, set court dates, etc.

Assists customers in person, on line or over the telephone.

Receives (cashier), process and deposit payments/money for fees, fines, assessments, permits, tax payments, prepare and make daily bank deposits, etc.

Performs bookkeeping to balance accounts, requests check, make journal entries, maintain spread sheets, etc.

Prepares a variety of documents and correspondence using personal computers, printers, email, and other electronic means for Department Heads, Elected Officials, Managers, Supervisors and others.

Operates a variety of computer database software programs required for efficient operation of services. 

Manages and accounts for petty cash operations.

Arranges Interpreter Services, coordinate scheduling and process billing arrangements.

Enters payroll data, run verification reports, split time to multiple funding sources.

Audits accounts (internal/external), verify debits/credits, apply appropriate adjustments and update account status.

Reviews forms, letters and legal documents for accuracy, correcting errors or rejecting forms to the originator to have them corrected and resubmitted.

Maintains a variety of department, program and office operational records including registrations, licenses, credentials of staff, attendance, property/land ownership, leases and contracts, etc.

Provides office administration and phone support to department staff, supervisors, managers and department directors.

Schedules appointments, events, hearings and or meetings for staff, consultants, attorneys and others.

Operates standard office equipment such as personal computers, facsimile machines, copiers, scanners, calculators and adding machines.

Operates an automobile to perform assigned job functions.

Performs related duties as assigned.

QUALIFICATIONS:

Required Education and Experience

• High school diploma or GED equivalent

• One (1) year of office clerical work experience

Required Licenses or Certifications

• Possession of a valid Michigan driver’s license and operable, insured automobile for authorized travel

Preferred Education and Experience

• Associates degree or higher

• Three (3) or more years of office clerical, bookkeeping or accounting related work experience

COMPETENCIES FOR SUCCESSFUL PERFORMANCE OF JOB DUTIES:

Knowledge of:

• Modern office procedures and methods

• Various and specialty designated data processing/computer systems and applications for office administration across many departments in the County

• Principles and practices of basic bookkeeping and invoice processing

• General clerical/administrative support and secretarial processes common to office administration

• Accounts receivable and payable procedures

• Payroll processing and timekeeping

• Manual and electronic filing and record keeping procedures and retention schedules

• HIPAA and other laws or County policies for maintaining record confidentiality

• County, State of Michigan and department policies and p