DOC Menard CC Office Coordinator - Business Office

Position Title: Office Coordinator

Job Requisition ID: 50498 
Closing Date: 10/21/2025 11:59 p.m.
​Agency: Department of Corrections
Class Title: OFFICE COORDINATOR - 30025 
Skill Option: None 
Bilingual Option: None
Salary: Anticipated Starting Salary $4,293month; CBA Applies; Full Range: $4,293-$5,788/month
Job Type: Salaried
Category: Full Time 
County: Randolph
Number of Vacancies: 1
Bargaining Unit Code: RC014 Clerical Employees, AFSCME
Merit Comp Code: 

 

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

 

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

 

While not required, a Resume/Curriculum Vitae (CV) is recommended.  When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application.  Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility.  Please note that the Department of Corrections must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.

 

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No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

The Illinois Department of Corrections is seeking a dedicated Office Coordinator to generate a variety of documents at Menard Correctional Center. They will serve as administrative secretary, assist with the fiscal audit process, and perform clerical duties for the Business Office. This person will need to have strong attention to detail, integrity and ability to effectively communicate with multiple parties. We encourage all interested and qualified individuals to apply.

Essential Functions

• Uses a computer and its programs to generate various documents, including reports, records, and spreadsheets.  
• Serves as an administrative secretary.
• Assists with the fiscal audit process.
• Performs clerical duties for the Business Office.
• Reviews monthly medical contract hours submitted by the Health Care Unit for accuracy.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill, and mental development equivalent to two years of secretarial/business college, or completion of high school and two (2) years of related office experience, or two (2) years of independent business experience.
• Requires knowledge of computer logic, programs and language.

Preferred Qualifications

• Prefers at least two (2) years of experience serving as a secretary.
• Prefers at least two (2) years of experience completing special projects and studies that involves monitoring, coordinating, and gathering data to formulate reports.
• Prefers at least one (1) year of experience perfo