Executive HR Assistant

Job Location

Warsaw

Job Description

Location: Warszawa, Konstruktorska 13

Are you looking to take your career to the next level?

 

We are currently looking for an Executive Assistant who will support our HR department and executive team. You will be given meaningful responsibilities from Day 1, build and develop your expertise in one of the best organizations in the world, and benefit from tools and resources that will help you enable our people and organizations to perform at their peak. 

Your responsibilities will include: 

• Maintaining the calendars of the line managers in a way that each manager can perform efficiently on a day-to-day basis (no conflicts, priorities are understood, key counterparts are identified); 

• Organizing both regular and ad-hoc events for the leadership team in line with business plans; providing support during visits of P&G representatives from other sites; 

• Organizing business travels in an efficient way in line with internal policy, ensuring that expense reports are well documented and submitted in a timely manner; 

• Creating and maintaining Purchase Orders in Coupa; being the point of contact for supplier creation and validation; 

• Collaborating with on-site service providers (catering, audio-visual team, reception) to ensure the best experience; 

• Maintaining the time and attendance system (including maintaining the server), managing the overtime records for the organisation and fixing any errors that may occur; 

• Acting as an HR Data Coordinator, being responsible for HR reporting, providing technical support for the team; 

• Ensuring the right communication flow within the organisation: planning and preparing communication that will be shared with the employees, utilising the proper channels, managing the site calendar and SharePoint, organising site-wide events; 

Job Qualifications

You are the right fit for us if you have: 

• Previous job experience in administrative work, office support and/or HR would be an asset; 

• University degree;

• Digital fluency, including good knowledge of MS Office Suite (Word, Excel, PowerPoint, Outlook); 

• Proficiency in English; knowledge of Polish would be nice to have;

• Strong communication and interpersonal skills, with the ability to interact professionally at all levels;

• High attention to detail and accuracy, ensuring the quality of work delivered;

• Very good organizational and time management skills, ability to multitask and prioritize;

• Proactive and self-motivated approach, with a strong sense of ownership and accountability;

You can expect: 

• Continuous learning and development including the best training programs on each stage of your career 

• Multicultural, dynamic environment (more than 60 nationalities from across the globe) 

• Continuous growth through regular role changes 

• Attractive salary and Attractive salary and benefits package including private medical care, lunch pass, and a Flex Fund cafeteria system that enables you to customise your benefits selection 

• Modern office with an entertainment and leisure zone (i.e. ping-pong, billiards, PlayStation, table football, board gam