Administrative Assistant, AAD Law-Alumni Affairs and Development

Administrative Assistant, AAD Law-Alumni Affairs and Development

About the Law School

Led by a dynamic new dean with a deep commitment to development, Cornell Law School ranks in the top tier of American legal education and is widely-recognized a go-to school for those seeking jobs in elite firms upon graduation and who aspire to significant careers in many areas of the legal profession. Too, it is home to cutting edge scholarship and world-leading faculty.  It also is one of the most genuinely diverse law schools anywhere, known for its small, close-knit community and for a wide range of clinical and pro-bono programs which provide access to justice for vulnerable populations in Central New York and around the world. The Law School in many ways exemplifies Cornell’s identity as an elite institution with a land grant mission.

The Opportunity

We are seeking a highly organized and detail-oriented Administrative Assistant to join our Individual Giving Team. This role is crucial in providing comprehensive administrative support to our team members, which includes major gifts, annual giving, and reunion fundraising. If you are passionate about supporting philanthropic efforts and have a knack for managing diverse administrative tasks, we encourage you to apply.

Key Responsibilities:

• Administrative Support: Assist the Individual Giving Team and the broader Law School AAD team with various administrative tasks, including but not limited to data entry, calendaring, etc., to ensuring smooth and efficient operations.

• Budget Management: Oversee budget-related activities, including tracking expenditures and ensuring compliance with financial policies.

• Travel Arrangements: Coordinate travel logistics for team members, including booking flights, accommodations, and transportation.

• Meeting Coordination: Schedule and organize meetings, prepare agendas, and ensure all necessary materials are available.

• Data Management: Generate complex reports and biographical information using PeopleSoft, and maintain accurate and up-to-date database information.

• Research Support: Conduct research and provide biographical information as needed to support fundraising activities.

• Committee Coordination: Provide support for alumni committees, including the Leadership Annual Giving Committee, Regional Committees, and Reunion Committee. Assist with meeting coordination, communications, and logistics.

• Inventory Control: Manage and maintain inventory of materials and supplies for the Individual Giving Team.

This is a full-time (39 hours/week) endowed position that is based in Ithaca, NY. This position will allow for hybrid work arrangement after a period of orientation and training. This hybrid work arrangement will include working remotely 1-2 days per week. This schedule is subject to change at any time. Typical work hours are 8:30am-5pm Monday through Friday.    

What You Need

We are looking for a team member who is self-motivated, positive, proactive, and collaborative. Additionally, you will: 

• Hold an Associate’s degree with 2-4 years of relevant experience in an office environment, or equivalent combination.

• Have comprehensive knowledge of Microsoft Office products, including Excel.

• Be experienced at database management experience and customer service.

• Have strong interpersonal skills and effective communication skills.

• Demonstrate ability to work independently.

• Exercise strong judgment and conduct oneself in a professional and ethical manner.

• Cultivate and develop inclusive and equitable working relationships with students, faculty, staff, and community members.

• Be able to work with highly sensitive and confidential information.

• Be well-organized, detail-oriented, team player, and possess the ability to project manage and adapt to changes with a high level of competency and professionalism.

• Possess a flexible mindset to enjoy unforeseen challenges that arise and thrive in a complex, fast-moving, deadline-driven, and dynamic environment.

• Demonstrate commitment to supporting diversity, equity, access, inclusion, and wellbeing.

If you possess these experiences and skills this may be the role for you! There are a few other qualifications we would view as incredibly helpful in this role, to include: 

• 4+ years of experience

• Experience working in advancement, marketing, communications, or sales environments.

A cover letter and resume are required for further consideration for this position.