Payroll Accountant

Type of Vacancy: Salaried, full-timeStart date: March/April 2024Location: Remote/home office anywhere in the continental United StatesReport to: Manager, Financial ReportingSupervises: N/ACompensation: The full salary range for this position is $65,500 - $99,075 annually. There are two types of experience being considered for this role: Experience that is directly relevant to the role and Total Working Experience, in all fields. This includes: internships and consulting work. In collaboration with the hiring manager, the People and Culture team calculates experience based on the candidate’s most current resume. When calculating the offer, consideration is given to candidates that possess additional qualifications (i.e., desired qualifications). Teaching Lab will generally cap salaries for new employees at 105% of the midpoint to allow for continued growth in the role over time.
Teaching Lab is an equal-opportunity employer committed to reflecting the diversity of the students we serve. We pursue equity as both a means and an end and enthusiastically welcome candidates of all backgrounds to apply for this role.
WHO WE ARETeaching Lab is a nonprofit organization with a mission to fundamentally shift the paradigm of teacher professional learning to achieve educational equity. We envision a world where teachers and students thrive together in communities that enable life-long learning and meaningful lives. In partnership with teachers, we transform professional learning from the ground up to dramatically improve student outcomes. We also work with school, district, and state leaders to create the instructional systems necessary to support these changes. To learn more about Teaching Lab, explore our website at www.teachinglab.org.
SUMMARY OF POSITIONThe Payroll Accountant will be responsible for the accurate and timely processing of the organization's biweekly (hourly) and semi-monthly (salaried) payroll while adhering to deadlines. This person is responsible for processing multi-state payrolls and 1099 contractor payments. The position requires working knowledge of payroll best practices and federal and state regulations.

ESSENTIAL DUTIES

• The Payroll Accountant will engage in the following:


• Payroll Accounting - Employee/Contractor Processing and Multi-State Payroll Taxes
• Assumes responsibility for preparing and processing biweekly and semi-monthly payroll for over 100 employees nationwide; reviews and ensures accuracy through pre-payroll reconciliations
• Enters salary changes, including bonuses, severance calculations, and PTO payouts into Paylocity based on documentation submitted by the People & Culture team
• Serves as the first point of contact for employees on payroll and deduction-related inquiries
• Completes the monthly account reconciliation process for payroll-related accounts, including but not limited to 401k, Flexible Spending Accounts, (FSA) Health Spending Accounts (HSA), garnishments, and other deductions
• Communicates with employees, vendors, and partners to resolve discrepancies related to payroll deductions
• Manages multi-state payroll tax registrations, including responding to tax authorities' legal notifications;   coordinates with Paylocity to address related action items
• Prepares general ledger journal entries that capture earnings and deductions
• In coordination with the Staff Accountant, tracks the status of 1099 contractor payment and expense reimbursement transactions
• Monitors and processes employee reimbursable spending on technology, office supplies, professional development, and employee wellness
• Reviews payroll processing reports and allocates wage expenses to the appropriate departments and projects in our financial management software, Sage Intacct
• Supports Staff Accountant in managing the annual 1099 contractor filings by verifying the accuracy of payment records
• Assists the Manager, Financial Reporting with the annual audits and calculates fiscal year-end leave accruals for financial reporting


• Cross-functional Collaboration 
• Collaborate with Teaching Lab Program and Shared Services divisions to identify new or enhanced financial-rated products and services necessary to optimize programmatic impact and operational efficiency,  and manage plans to develop and finalize those products and services
• Seek and respond to feedback from team members and adjust strategies and operations accordingly
• Conduct analysis to provide necessary financial information to inform decisions made by the Executive Team and the People & Culture team


• Continuous Learning
• Stay abreast of key research and guidance in the field, and attend learning experiences to build skills and competencies in operations
• Engage in personal and organized learning opportunities as a