Production Coordinator - Temporary

Georgetown University comprises two unique campuses in the nation’s capital. With the Hilltop Campus located in the heart of the historic Georgetown neighborhood, and the Capitol Campus, just minutes from the U.S. Capitol and U.S. Supreme Court, Georgetown University offers rigorous academic programs, a global perspective, and unparalleled opportunities to engage with Washington, D.C. Our community is a close-knit group of remarkable individuals driven by intellectual inquiry, a commitment to social justice, and a shared dedication to making a difference in the world.

Requirements

Job Overview

The Production Coordinator (PC) at Georgetown University Press is a temporary position that is available for a maximum of six months. This role traffics books from manuscript through finished book of roughly 45 titles annually, including selection of freelancers and other vendors, management of digital file conversion, and release of books to the warehouse. PC also handles routing all vendor payments through the university system. This person works closely with the Director and most staff to ensure products are delivered within budget and on time. This is a critical role and fills an important gap in our current staffing.

Additional duties include, but are not limited to:

• Evaluate manuscripts before and after transmittal.

• Track projects that are managed by our production partner, Westchester Publishing Services, ensuring on-time delivery.

• Identify cover designers for each title and manage process, ensuring covers are received on-time and within budget.

• Submit requests for printer bids, evaluating fit and budget and then selecting appropriate printer for each project.

• Manage vendor invoices, routing them through GU payment paths.

• Regular communication with internal stakeholders about production status and any issues or changes in expectations that occur, including regular project updates to database.

• Manage files, including archiving and filing finished print-ready files and logging final invoice amounts.

• Manage two paid student interns.

Work Interactions

The Production Coordinator works closely with acquisitions editors.

Requirements and Qualifications

Required:

• BA degree.

• At least 1-2 years of experience in book publishing, preferably working in production.

• Superior attention to detail, knowledge of Chicago Manual of Style, and mastery of English.

• Strong knowledge of MS Office; working knowledge of Adobe Creative Suite (especially Acrobat, Photoshop, and InDesign).

• Strong interpersonal skills; ability to communicate equally well with vendors, colleagues, and academics.

Preferred:

• Editing certificate or 1-2 years of related work experience.

• Project management experience.

• Fluency with Mac and PC, prior experience using a database.  

Work Mode Designation

This position has been designated as Remote. Please note that work mode designations are regularly reviewed in order to meet the evolving needs of the University.  Such review may necessitate a change to a position’s mode of work designation. Complete details about Georgetown University’s mode of work designations for staff positions can be found on the Department of Human Resources website: https://hr.georgetown.edu/mode-of-work-designation. 

 Pay Range 

The projected hourly pay range for this position which represents the full range of anticipated compensation is: $22.50 - $27.50. Compensation is determined by a number of factors including, but not limited to, the candidate’s individual qualifications, experience, education, skills, and certifications, as well as the University’s business needs and external factors.

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Submission Guidelines:

Please note that in order to be considered an applicant for any position at Georgetown University you must submit a resume for each position of interest for which you believe you are qualified. Docu