Clinical Research Operations Administrative Assistant - Alzheimer’s Disease Research Center

Department:

SOM KC The Alzheimer's Disease Center (ADC)

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CRO - Staff

Position Title:

Clinical Research Operations Administrative Assistant - Alzheimer’s Disease Research Center

Job Family Group:

Professional Staff

Job Description Summary:

The Clinical Research Operations Administrative Assistant, under the direction of the KU Alzheimer's Disease Research Center (ADRC) Clinical Research Operations Manager, this position is responsible for providing comprehensive operational and administrative support to a large and still growing clinical research program. The primary function of this position involves the scheduling and communication of research study visits for participants in the KU ADRC Clinical Cohort and other large and complex research studies. In addition, this position will assist in processing the payment of study expenses and ensuring adequate study supplies. The ideal candidate will be engaged in increasing the efficiency of research operational functions in support of the center’s researchers and staff.

P30-designated national leader in Alzheimer's Disease research with the vision to impact the lives of every patient and family dealing with Alzheimer’s in the region and across the state of Kansas through our research, education, and clinical care. We are a comprehensive center at the forefront of clinical trials, lifestyle intervention trials, drug and translational research, and basic science research. Our research enables us to also provide leading edge clinical care and support for dementia caregivers. In addition, we provide a wide variety of both public education and training opportunities for the workforce of tomorrow.

Job Description:

Job Responsibilities:

• Serve as primary scheduler for one or more large research studies;  involves referencing multiple staff schedules and knowledge of the study visit needs and parameters to coordinate with the participants’ schedules;  includes making visit reminder / confirmation phone calls, handling re-scheduling as needed, and communication of scheduled visits with the participant and with the centralized study scheduling calendar. 

• Assist with verification and submission of study expenses for payment, under supervisor’s direction.

• Oversee and ensure adequate inventory of study supplies; place orders to replenish supplies.

• Assist with maintenance of study staff’s qualification documents such as keeping current medical licenses, CV”s, and standard  research training certifications; follow up with staff to obtain updated documents before expiration.

• Provide feedback to supervisor or serve on workgroups to assist in identifying methods to optimize the position functions.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. It is only a summary of the typical functions of the job, not an exhaustive list of all possible job responsibilities, tasks, duties, and assignments. Furthermore, job duties, responsibilities and activities may change at any time with or without notice.

Work Environment:

• Day shift

• This is a hybrid position; therefore, the role will require you to complete job duties both onsite at KUMC and virtually from a secure at home work location as determined by the supervisor.

Required Qualifications

Work Experience: Four (4) years professional experience. Education may be substituted for experience on a year for year basis.

Preferred Qualifications

Work Experience: One (1) year experience in a healthcare or university setting.

Languages:

• Fluent (reading, writing, speaking) in Spanish.

Skills

• Organization

• Time management

• Multitasking

• Interpersonal skills

• Communication

• Computer skills

Required Documents

• Resume/CV

• Cover Letter

Comprehensive Benefits Package:

Coverage begins on day one for health, dental, and vision insurance and includes health expense accounts with generous employer contributions if the employee participates in a qualifying health plan. Employer-paid life insurance, long-term disability insurance, and various additional voluntary insurance plans are avail