Senior Project Financial and Contract Specialist

Job Description

Applicants must be currently authorized to work in the United States on a full-time basis. No sponsorship is available for this position.

We invite you to bring your understanding of New York State Agency contractual and financial processes and procedures into play as you drive project financial execution and contract compliance for investigation, design, and construction projects. This position is a critical role in providing transparency and insight for project management and drives financial analysis to ensure accuracy of project finances. In addition, this role provides evaluation and reporting of compliance data required for contracts, including but not limited to disadvantaged business and workforce utilization. The successful candidate will have at least 6-8 years of experience in internal and customer-facing business finance activities with at least 2 years executing financial processes associated with institutional and/or government agency clients or customers. The projects are primarily managed out of the Albany, Syracuse, and Utica, NY offices.  

Are you our new Senior Project Financial and Contract Specialist? Click the apply-button to send your application!

Inviting Bright Minds

Do you want to push the boundaries of your profession and develop your excellence in an open, collaborative and empowering culture? We work to create a sustainable future and our inspiring projects and innovative solutions strive to set the standard among our peers. You will join a global company that has been growing successfully since its founding in 1945. Together, we lead and leave a positive impact on societies, companies and people around the world.

You will join our Environmental and Health department

As our new Senior Project Financial and Contract Specialist, you will be part of our team of Engineers, Scientists, Construction Managers, and will work closely with Project and Contract Managers to implement and drive efficiencies to our processes as we increase our contract value. In this role you will be part of our project delivery team that coordinates and drives operational excellence in servicing our public agency customers.  

.Your key tasks and responsibilities will be:

• Lead New York State Agency contract compliance and administrative management efforts to meet a variety of reporting and compliance-related performance requirements associated with these agencies. Track, steward, and report compliance requirements for active Framework Contracts with NY State Agencies and provide process improvements for existing record-keeping processes and procedures. This may include, but is not limited to:
  • Evaluate current systems and processes and lead adaptive change for improvement
  • Periodic, scheduled, reporting of financial, personnel-related, and labor-related data
  • Subcontractor utilization approval/vetting/reporting
  • Minority, Women, and Disadvantaged Business Enterprise utilization approval/vetting/reporting
  • Follow and ensure organizational compliance with contractual-related requirements for project execution, financial budgeting, and invoicing
• Collaborate with Project Managers (PMs) and internal/external stakeholders to provide guidance and ensure implementation and appropriate controls for project creation, managing budgets, invoicing, procurement, cash flow, and project closeout. This includes, but is not limited to:
  • Monitoring, reporting, and analysis of project conformance with respect to financial performance as specified in client contracts and Ramboll’s Project Model.
  • Lead the creation of new project setup, baseline budgeting and revenue projection
  • Guide and facilitate development of project monthly draft invoices and guide PMs in invoice review/approval
  • Set up and progress opportunities in CRM (Client Relationship Management) thru project creation
  • Provide support for project and Client management in CRM
  • Assist with purchase orders, subcontract agreements
  • Advise PMs with risk assessment and notify management of financial risks
  • Advise PMs with estimate to complete forecasting based on inception to date and project budget
  • Complete working capital analysis and make recommendations to resolve
  • Provide information to management to be used for commercial decisions and provide complex financial advisory
  • Contribute to Business Development by ensuring cost and price is current, accurate, and complete. 
• Drive development of reporting tools in dialogue with POs, PMs, and stakeholders, ensure deadlines for reporting are kept, providing input for reports and presentations, working with internal personnel to develop reporting tools (e.g., Power BI) for automated and integrated invoicing and reporting solutions.
• Collaborate with interna