Senior Administrator, Aprio Legal

Work with a Top 20 CPA and advisory firm that Accounts for Anything.  Aprio has 40 U.S. office locations, as well as international office locations and more than 3,200 team members that speak 60+ languages across the globe.  By bringing together proven expertise, deep understanding, and strategic foresight for fast-growing industries, Aprio ensures clients are prepared for wherever life or business may take them. Discover a top-rated culture, vast growth opportunities and your next big career move with Aprio.
Join Aprio's Legal team and you will help clients maximize their opportunities.  Aprio is a progressive, fast-growing firm looking for a Senior Administrator to join their fast-paced and collaborative legal team with opportunities for professional growth. This job requires in-office, with regular business hours.  The role involves significant interaction with attorneys, clients, and court staff.  

Position Responsibilities:

• Draft, review, and proofread legal documents such as pleadings, contracts, briefs, corporate governance records, estate plans and correspondence.
• File legal documents with Arizona courts and government agencies, ensuring compliance with local rules and deadlines.
• Manage attorney calendars, schedule appointments, and coordinate meetings, hearings, and depositions.
• Maintain and organize client files, ensuring confidentiality and adherence to record-keeping policies.
• Communicate professionally with clients, court personnel, witnesses, and other legal professionals.
• Assist with billing, timekeeping, and expense reporting as required by the firm or organization.
• Process incoming and outgoing mail, including service of legal documents.
• Support attorneys in trial preparation, including assembling exhibits, witness lists, and trial binders.
• Monitor and track case deadlines to ensure timely completion of tasks.

Qualifications:

• High school diploma or equivalent required; associate's or bachelor’s degree preferred.
• Minimum of 1–3 years of experience in a legal assistant or similar role (law firm experience preferred).
• Proficiency in Microsoft Office Suite and legal practice management software (e.g., iManage and Coyote).
• Excellent written and verbal communication skills.
• Strong organizational and multitasking abilities.
• Ability to work independently and collaboratively in a team environment.
• Attention to detail and a high degree of professionalism.

Preferred Skills:

• Familiarity with Arizona-specific legal processes, such as e-filing and local court rules.
• Experience supporting litigation, real estate, or other practice areas relevant to Arizona law.
• Strong understanding of legal terminology.
• Notary Public certification (optional but advantageous).

Why work for Aprio: Whether you are just starting out, looking to advance into management or searching for your next leadership role, Aprio offers an opportunity to grow with a future-focused, innovative firm.     Perks/Benefits we offer for full-time team members: - Medical, Dental, and Vision Insurance on the first day of employment - Flexible Spending Account and Dependent Care Account - 401k with Profit Sharing - 9+ holidays and discretionary time off structure - Parental Leave – coverage for both primary and secondary caregivers - Tuition Assistance Program and CPA support program with cash incentive upon completion - Discretionary incentive compensation based on firm, group and individual performance - Incentive compensation related to origination of new client sales - Top rated wellness program - Flexible working environment including remote and hybrid options     What’s in it for you: - Working with an industry leader: Be part of a high-growth firm that is passionate for what’s next. - An awesome culture: Thirty-one fundamental behaviors guide our culture every day ensuring we always deliver an exceptional team-member and client experience.  We call it the Aprio Way.  This shared mindset creates lasting relationships between team members and with clients. - A great team: Work with a high-energy, passionate, caring and ambitious team of professionals in a collaborative culture. - Entrepreneurship: Have the freedom to innovate and bring your ideas to help us grow to become the CPA firm of choice nationally. - Growth opportunities: Grow professionally in an environment that fosters continuous learning and advancement. - Compe