Personal Assistant

This is a remote position.

• Full-time role, 40 hours per week
  
• Monday to Friday, 9AM - 6PM Cremorne VIC (7:00 AM to 4:00 PM Manila Time)
  
• Includes 1-hour unpaid break
  

• Client Overview
  
• Join a thriving property development and construction powerhouse operating across major Australian cities. This industry leader manages an impressive portfolio of projects, from individual homes to large-scale master-planned communities. With a diverse range of developments including luxury beachfront properties, medium-density builds, and innovative urban renewal projects, you’ll be at the forefront of shaping Australia’s urban landscape.
  
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• Job Description
  
• As a Personal Assistant, you’ll play a pivotal role supporting high-level executives in a fast-paced, dynamic environment. This position offers a unique blend of professional and personal task management, requiring a proactive approach and the ability to anticipate needs before they arise. You’ll be the linchpin in daily operations, handling diverse responsibilities that demand quick thinking, problem-solving skills, and the capacity to juggle multiple priorities effortlessly. If you’re ready to make a tangible impact and thrive in a role that’s never mundane, this opportunity is your gateway to an exciting career in the property development sector.
  
  Responsibilities:
  

Administrative & Executive Support

• Managing calendars, including resolving clashes and rescheduling
  
• Inbox management and correspondence handling
  
• Typing letters, emails, travel VISA applications, and other correspondence
  
• Reconciling company credit cards
  
• Assisting with monthly Board meetings
  
• Recording minutes and action items from meetings
  

Communication & Coordination

• Confidently handling phone calls and online meetings
  
• Stakeholder engagement and communication
  
• Excellent interpersonal, written, and verbal communication skills
  
• Inclusive and collaborative mindset with a willingness to assist
  

Travel & Event Management

• Travel management, including bookings and itineraries
  
• Managing personal appointments and event planning
  
• Organizing personal and professional events
  

Requirements

• Strong experience supporting senior leaders, directors, and CEOs
  
• Attention to detail and confidentiality in handling sensitive information
  
• Understanding of commercial in-confidence practices
  
• Exemplary organizational and problem-solving skills
  
• ‘Can-do’ attitude, personable and sociable
  
• Flexibility in approach to people, workload, and assisting others
  

Technical Proficiency

• Calendar and inbox management
  
• Proficiency in reconciliation and financial documentation
  
• Ability to type and draft professional correspondence
  
• Strong research and analytical skills
  
  

Benefits