Executive Assistant

Company Description

CREATIVITY IS OUR SUPERPOWER. It’s our heritage and it’s also our future. Because we don’t just make toys. We create innovative products and experiences that inspire fans, entertain audiences and develop children through play. Mattel is at its best when every member of our team feels respected, included, and heard—when everyone can show up as themselves and do their best work every day. We value and share an infinite range of ideas and voices that evolve and broaden our perspectives with a reach that extends into all our brands, partners, and suppliers.

Job Description

The Opportunity: 
We are looking for a seasoned Executive Assistant to support the SVP HW & Head of Vehicles & Building Sets as well as the VP, Marketing HW. The main duties include scheduling meetings, making travel arrangements, organizing daily calendars, and overall team support. The EA will support the team by managing multiple calendars and high impact priorities and requests across the EA and Montreal campuses. To be successful in this role, you should be professional, proactive, meet deadlines, and communicate proactively and effectively. Our ideal candidate has previous experience as an EA and is familiar with office management responsibilities and technologies.

Ultimately, you should be able to identify and address the needs of senior executives to ensure our company’s workflow runs smoothly.

What Your Impact Will Be: ​​​​​​​

• Coordinate daily calendars and maintain team calendar of events; manage schedules with external partners and internal cross functional teams in various time zones
• Drive meeting agendas and recap/next steps for Staff Meetings
• Assist with creation of Power Point decks for internal and external presentations
• Drive Town Hall meeting planning, agendas and cross functional coordination inclusive of meeting logistics
• Support Show Coordination both internally and externally partnering with internal stakeholders and cross-functional teams
• Manage travel logistics inclusive of travel arrangements including air, hotel, ground transportation
• Facilitate internal team communications (e.g. craft, distribute information and respond to questions and actions, as needed)
• Identify efficient ways to run the department; troubleshoot malfunctions and barriers to support the broader team
• Manager purchase orders and invoices for agency expenses and assist with budget tracking and reconciliation
• Complete and submit expense reports for SVP & VP
• Handle multiple tasks and projects, with the ability to grow as a project management professional

Qualifications

What We’re Looking For: 

• Minimum of 5+ years administrative experience supporting senior leaders
• Must have a high attention to detail and sense of urgency
• Proficiency in Microsoft Outlook, Excel and PowerPoint
• Ability to positively build and maintain relationships across the organization
• Be a trusted and loyal partner; able to handle confidential and sensitive information
• Ability to handle changing schedules quickly and efficiently
• Demonstrated ability to work as a team player
• Excellent communications skills, both written and oral
• Demonstrated organizational skills with an ability to think proactively and prioritize work
• Flexible schedule and the ability to be available after hours/on weekends, as needed
   

*The pay range is indicative of projected hiring range, however base pay will be determined based on a candidate’s work location, skills and experience. Mattel offers competitive total pay programs, comprehensive benefits, and resources to help empower a culture where every employee can reach their full potential. 

Additional Information

Don’t meet every single requirement? At Mattel, we are dedicated to an inclusive workplace and a culture of belonging. If you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we still encourage you to apply. You may be just the right candidate for this or other roles. Join Mattel's Talent Community and start receiving exciting updates about our company, our employees, and our culture. Also, interested in signing up for job alerts? Do so here!

How We Work:
We are a purpose driven company aiming to empower generations to explore the wonder of childhood and reach their full potential. We live up to our purpose employing the following behaviors:

• We collaborate: Being a part of Mattel means being part o