Office Manager and HR

Vizrt is the world’s leading provider of innovative visual storytelling tools for media content creators in broadcast, enterprise, or new media – unlocking the power of a story for all. Vizrt offers market-defining software-based solutions for real-time 3D graphics, video playout, studio automation, sports analysis, media asset management, and journalist story tools. Vizrt offers Flexible Access to our workflows, and our platforms integrate with third-party products because we believe in enabling our customers’ success, giving them the right tool for the job, and accelerating their creative excellence.

More than three billion people watch stories told by Vizrt customers every day including from media companies such as CNN, CBS, NBC, Fox, BBC, Sky Group, Al Jazeera, NDR, ZDF, Network 18, Tencent, and many more.

Summary of Position 

• Responsible and main contact for all employee requests concerning Office Facilities and Workplace Management in the Bergen office together with the Site Manager.  
• Be visible and engaged in making the Bergen office a great place to work and assess opportunities for enriching the employee experience. 
• Responsible for all HR Administrative processes for the Bergen office and for ensuring compliance with all global HR Processes. 
• The position is the main point of contact for the Employees when it comes to HR policies and procedures as well as HESQ administrative questions.  

Responsibilities

Office Manager (50%) 

• In cooperation with the Site Manager evaluate efficiency, quality and Best Practice for running an office making the Vizrt Bergen office a great place to work 
• You have to be an engaged and proactive participant in the Local Management Team, and initiate actions for improving the employee engagement and propose and implement actions. 
• You have to be responsible for the Internal communication in the Bergen office by keeping local Stories pages relevant and always engaging. 
• You are the main contact for vendors and logistics (e.g shipments, invoices and postage outgoing and incoming) connected to daily operations in the Vizrt Bergen office facilities. 
• You are responsible for the day to day operations of the Vizrt Bergen office 
• You are responsible for HESQ according to local laws and regulations. 
• You are the main driver and coordinator for the office social events in cooperation with the Social Committee. 

HR (50%) 

• You are responsible for time reporting system and preparation of monthly sick leave overviews and reports.  

• You are enriching the employee experience in the onboarding and offboarding process.  
• You have to make sure that the company policies are implemented and in compliance with local rules and regulations.  
• You are actively propose new ways of improving our employer brand. 
• You have to support the local HR Partner in people processes when required. 

Requirements

• You have a Bachelors in HR Management, Administration or similar relevant degree/experience. 

• You are proactive, service minded and fast learner and can easily adapt to new tools and situations. 
• You have excellent communication and interpersonal skills. 
• You have Knowledge of HR processes and policies. 
• You are familiar with HR Administration and Norwegian Employment Law. 
• You have high integrity, being able to manage confidential information. 
• You have excellent organizational and time management skills 
• You have analytical abilities, attention to details and aptitude in problem-solving 
• You have to reports to the Site Manager in the Bergen office and a dotted line to the HR Partner for the Bergen office.  

• You have to work closely & coordinate with the Finance department, the IT department and the Communication department and providing general support.  

Benefits

If you join us you get to work in a relaxed atmosphere with great flexibility, while at the same time working with advanced tools that are used every single day by the major TV channels and media houses around the world to tell their stories.  
Watch this video to see some of the amazing things our customers achieve using our tools!  

Every month we set aside 3 days to explore and learn - everyone is free to try out ideas, research and explore - and sometimes what is worked on ends up in our products.  

We'd love to hear from you if you think the above fits you.

Recruitment Process for this role:

1. Recruiter Screening

2. Team Interview

3