Administrative Assistant II

The Administrative Assistant II provides comprehensive support to ensure the smooth and efficient operation of training and logistics programs. This position serves as a key liaison between program staff, trainers, and management, facilitating communication and workflow while upholding high standards of accuracy and professionalism. The role demands effective multitasking, resourcefulness, and adaptability in a dynamic environment.

Key Responsibilities:

·      Assemble, print, bind, and organize training materials for fielding to the Navy Fleet and Marine Forces.

·      Coordinate logistics with trainers and managers.

·      Support packaging and shipment coordination of training products in a fast-paced environment.

·      Perform general administrative tasks including filing, record keeping, and document preparation.

·      Handle Controlled Unclassified Information (CUI) in accordance with security protocols.

·      Assist program staff with data entry, inventory checks, quality control, and material tracking.

·      Maintain office supplies and ensure training material staging areas are organized and mission-ready.

Requirements

·      Strong organizational skills and attention to detail.

·      Familiarity with Microsoft Office Suite (Word, Excel, Outlook).

·      Ability to lift up to 50 lbs. and manage repetitive tasks with consistency.

·      Commitment to supporting military training and logistics functions.

Benefits

Medical, dental, vision, life insurance, STD, LTD, holidays, PTO and 401(k) plan with company match.

First Division Consulting is an Equal Opportunity Employer.  All employment decisions are based on merit, qualifications, skills, and abilities. All fully qualified applicants will receive equal consideration for employment in accordance with all applicable federal, state, and/or local laws prohibiting discrimination by protected classes.