Administrative Coordinator

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Administrative Coordinator

Job Profile Title

Administrative Coordinator

Job Description Summary

The position provides high-level administrative and project support to Schools/Centers. This role engages in a wide range of activities which may include budget management. The position also interacts with senior internal administrator and external stakeholders.

Job Description

The Department of Medical Ethics and Health Policy is the newest department in the Perelman School of Medicine and has experienced rapid expansion. Under dynamic senior leadership, our faculty are engaged in innovative and ground breaking research both domestically and internationally. This position will provide administrative support to 4 faculty members in the Department of Medical Ethics and Health Policy. The duties include coordinating duties such as scheduling for the individual faculty member, organizing meetings, answering phones, processing travel and reimbursements, and other activities to administratively support the PIs. This position will help organize meetings and those duties will include ordering food, securing space, obtain materials for meetings, setting up meeting space, tracking attendance, communicating with attendees, preparing materials, facilitating travel arrangements, processing travel reimbursements, and taking meeting minutes. This position will assist with biweekly seminars by coordinating travel, itinerary and reimbursements for outside speakers. This position will assist with manuscript submissions and maintain the faculty members CV and other support materials. This position will also assist with coordinating administrative activities of the Health Policy data analytics group.

Qualifications

• High School Grad/GE Degree, and 5 to 7 years of experience in healthcare field or an equivalent combination of education and experience required. Excellent organizational, verbal and written skills required. Previous event planning experience is preferred,