Visitor Control Administrative Assistant

This job description is a general description of the essential job functions and is not intended to be an employment contract. Eastern Shipbuilding Group, Inc. maintains its status as an at-will employer. Position requirements, skills, and abilities included in this job description have been determined to be the minimal standards required to successfully perform the position. Eastern Shipbuilding Group Inc. reserves the right to increase, waive or reduce these minimal standards. In no instance, however, should the duties, responsibilities, and requirements described be interpreted as all-inclusive. All employees of Eastern Shipbuilding Group, Inc. are expected to perform the duties as assigned by Eastern Shipbuilding Group, Inc., supervisory/management personnel, regardless of job title or routine job duties. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

To perform this job successfully, an individual is expected to be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability expected. In accordance with the Americans with Disabilities Act, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. However, no accommodation will be made which may pose serious health or safety risks to the employee or others or which imposes undue hardship on Eastern Shipbuilding.

POSITION SUMMARY

Under direct supervision of the Facility Security Officer/Alternative Facility Officer, this position provides administrative and secretarial support to the Department in support of the U.S. Coast Guard (USCG) Offshore Patrol Cutter (OPC) and commercial projects for Eastern Shipbuilding Group, Inc.

ESSENTIAL DUTIES AND RESPONSIBILITIES INCLUDE THE FOLLOWING: Because Eastern Shipbuilding is continually growing to meet the needs of our customers, the essential duties and responsibilities may be different than described.

• Regular attendance at work and the ability to work flexible hours, including overtime, weekends, and holidays.

• Work independently and within a team on special nonrecurring and ongoing projects exercising diplomacy and tact.

• Perform clerical work to include scheduling appointments, tracking visit statuses, controlling and accounting for all visitors on site and typing routine correspondence.

• Answer telephone and give information to callers, take messages, or transfer calls to appropriate individuals.

• Make copies of correspondence and other printed material.

• Use standard office equipment such as computers, phones, photocopiers, fax machines, and file cabinets.

• Maintain appropriate levels and monitor office supplies, equipment and other materials.

• Conduct research, collect and distribute information/documents.

• May handle Company proprietary data.

• Perform other duties as assigned.

SUPERVISORY RESPONSIBILITIES: 

This position has no supervisory responsibilities.

REQUIREMENTS

Experience: Three or more years’ experience of providing administrative support at a high level required. Requires strong working knowledge of standard office administrative practices and procedures. An equivalent combination of education and experience may be considered.

Skills: Intermediate level Microsoft Word, Excel, PowerPoint and Outlook required. Ability to read and interpret documents such as safety rules, Company policies/procedures and governmental regulations. Effective written and verbal communication skills required. Ability to apply common sense understanding to carry out written and verbal instructions. Ability to multi-task and work in a fast-paced environment and have an attention to detail.

Behavioral Attributes: Ability to obtain and maintain a SECRET security clearance. Integrity, flexibility/ adaptability, initiative, interpersonal skills, attention to detail and m