Senior Accounting Manager

Description

RxSight® is an ophthalmic medical technology corporation headquartered in Aliso Viejo, California that has commercialized the world’s first and only adjustable intraocular lens (IOL) that is customized after cataract surgery. The company’s mission is to revolutionize the premium cataract surgery experience by allowing surgeons to partner with their patients to achieve optimized results for every unique eye.

OVERVIEW:

The Senior Accounting Manager supervises the Accounts Receivable and Accounts Payable functions ensuring timely and accurate transaction recording, payment of vendors, application of cash, and setting and measuring goals for both cash receipts and timely payable invoice processing.  The Senior Accounting Manager also substantially supports the sales tax reconciliation and return filings, annual 1099 reporting and monitoring of credit for customers.

ESSENTIAL DUTIES AND RESPONSIBILITIES: 

Accounts Receivable/Sales Tax:

• Supervise/mentor the AR Supervisor while setting and measuring collection goals

• Ensure banking entries are completed timely by the team

• Reconcile sales tax and revenue between Avalara and the GL, ensuring that invoices are properly captured in Avalara, adjustments are made as needed

• Ensure monthly use tax is recorded and reported in GL and Avalara

• Monitor and ensure monthly/quarterly sales & use tax returns are completed in Avalara

• Handle all state inquiries for sales tax returns

• Review customer credit limits as needed proposing changes

• Monitor daily credit holds, releasing per policy, requiring payment and/or escalating to upper management for review 

• Ensure SOX controls are operating effectively and properly documented

Accounts Payable:

• Supervise AP staff (3), setting measurable goals for invoice processing

• AP automation system (DocLib) subject matter expert, lead upgrade implementation

• A/P weekly disbursement runs (preparing list for approval, reviewing all invoices for correct processing, ensuring payments are completed and any follow ups notes from review are done)

• Monitor prepayments for accurate and timely disposition and ensuring no duplication of payment is made

• Ensure timely response to vendor inquiries, resolving disputes/ensuring reconciliation of records, clearing old items, ensuring the team is monitoring the unmatched and resolving open items

• Ensure the team completes all month end responsibilities (DocLib accrual support, AP invoices accrual support) timely and accurately

• Ensure credit card transactions are recorded timely and accurately and complete the monthly reconciliation

• Prepare monthly supplier spend report for Purchasing

• Partner with Purchasing to remove “prepayment” requirements for domestic vendors

• Responsibility for annual tax compliance (1099s, 1042s)

• California contractor reporting (monthly) 

• Review of new Supplier set up in QAD for accuracy, completeness

• Ensure SOX controls are operating effectively and properly documented

Other

• Prepare journal entries for reclasses/corrections as required

• Document procedures and streamline transaction processing to improve efficiencies

• Complete monthly balance sheet reconciliations as assigned (sales tax)

• Quarterly/Annual Schedule preparation for review/audit as applicable

• Complete ad hoc reporting and analysis as requested

• Other duties as assigned

Requirements

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES: 

• Strong MS Excel 

• Solid understanding of U.S. GAAP

• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence.

• Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ration, and percent.

• Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. 

• Must have good phone skills and interact well with others. 

• Must present themselves as a professional always.

• Requires minimal supervision.

SUPERVISORY RESPONSIBILITIES: 

• None

EDUCATION, EXPERIENCE, and TRAINING:

• Bachelor’s Degree in Accounting or Finance; minimum 8 years’ Accounting experience.

• Must be flexible and adaptable to change.

• Sel