Administrative Assistant to Director

What It’s Like to Work Here

We’re a small but mighty team that values collaboration, kindness, and showing up for each other. We move fast, stay flexible, and do work that matters—with a healthy dose of humor along the way.

If you’re someone who can laugh at yourself, pivot when plans change (because they will), and bring both care and creativity to your day, you’ll feel right at home here.

We believe the little things—like a warm welcome, a well-staged space, or a shared snack—can go a long way in building a community where people genuinely want to be.  Our team works hard, but we do an amazing job in  celebrating wins, sharing playlists, and finding joy in the journey.

Job Details

Position Title:   Administrative Assistant to Director

Reports to:        Director

FLSA:                  Non-exempt

Supervisor responsibilities: N/A

Starting Rate:   $24.52 – $25.46

Benefits

Health, dental, vision, employer-paid life and short-term disability, voluntary life and long-term disability, paid time off, holiday pay, 401(k) with employer contributions, pet insurance, additional supplemental options, flexible work environment, training and growth opportunities, public student loan forgiveness eligibility, mileage reimbursement, and more.

Essential Duties & Responsibilities

• Provide exceptional internal and external customer service that reflects the organization’s values and promotes a welcoming environment.
• Assist with coordinating events, meetings, and internal communications.
• Conduct building tours for prospective members or guests, offering a warm and knowledgeable introduction to our space, amenities, and community values.
• Contribute to a great first impression by supporting the setup and re-arrangement of office furniture, and by helping maintain a clean, functional, and visually appealing environment for tours and onboarding.
• Support basic marketing tasks, including:
     - Maintaining a social media content calendar
     - Creating and scheduling posts to highlight services, events, and milestones
     - Monitoring engagement and recommending content improvements
• Communicate clearly and professionally, both in writing and in person.
• Manage day-to-day office operations with attention to accuracy, timeliness, and follow-through.
• Coordinate closely with the Director and other team members on administrative functions, including:

-Ensuring office equipment is maintained and operational
       - Tracking and ordering office supplies
       - Managing accounting records and submitting expense-related documentation to    the Finance Department
       - Collecting, recording, and depositing funds as needed
       - Scheduling and maintaining the Director’s calendar
       - Drafting and formatting communications, reports, and other materials
       - Preparing and distributing newsletters
       - Managing incoming and outgoing mail for the Director
       - Maintaining organized files and documentation
       - Responding to inquiries from members, tenants, and staff
       - Preparing meeting notices, agendas, and minutes as needed

• Build and maintain positive relationships with board members, TRE staff, tenants, and community stakeholders.
• Participate in monthly supervision meetings and team meetings as scheduled.

Other Duties & Responsibilities

• Show up with a good attitude, a flexible mindset, and a willingness to roll with the unexpected—we take our mission seriously, but not ourselves.
• Engage in training and professional development opportunities.