Administrative Assistant

Job Title: Administrative Assistant

Job Location: Charlotte, NC

Job Type: Full-time

Job Overview:

We are seeking an organized, reliable, and detail-oriented Administrative Assistant to support our team. The ideal candidate will be responsible for performing a variety of administrative and clerical tasks to ensure the smooth operation of our office. You will handle scheduling, communication, document management, and other administrative functions as needed. The Administrative Assistant will work closely with leadership and staff to enhance productivity and provide excellent support.

Key Responsibilities:

• Office Management:

  • Answering and directing phone calls, emails, and other communications.

  • Managing office supplies and inventory, ensuring stock levels are maintained.

  • Coordinating office maintenance, including equipment servicing and repairs.

• Scheduling & Coordination:

  • Managing calendars, scheduling meetings, and arranging appointments.

  • Organizing and coordinating travel arrangements, accommodations, and itineraries.

  • Preparing and sending meeting agendas, materials, and follow-up tasks.

• Document Management:

  • Drafting, reviewing, and editing correspondence, reports, and presentations.

  • Organizing and maintaining physical and electronic files in accordance with company policies.

  • Assisting with the preparation of contracts, forms, and other documents.

• Client & Staff Support:

  • Greeting and assisting visitors, clients, and guests.

  • Providing general administrative support to teams, including handling requests and queries.

  • Assisting with human resources tasks, such as onboarding new employees or coordinating training.

• Data Entry & Reporting:

  • Managing and updating databases and spreadsheets.

  • Preparing regular reports and presentations as requested.

  • Assisting with financial tasks, including invoice tracking and budgeting support.

Requirements

• High school diploma or equivalent required; Associate’s or Bachelor’s degree preferred.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Strong organizational, time management, and multitasking skills.

• Excellent written and verbal communication skills.

• Ability to handle sensitive information with confidentiality and discretion.

• Strong attention to detail and problem-solving ability.