APPLICATION INSTRUCTIONS:

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.

• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.

• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.

 

Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.

 

JOB DESCRIPTION AND POSITION REQUIREMENTS

We are searching for a versatile and experienced student to join our Fluid Dynamics and Acoustics Office (FDAO) at the Applied Research Laboratory (ARL) at Penn State. ARL’s purpose is to research and develop innovative solutions to challenging scientific, engineering, and technology problems in support of the Navy, the Department of Defense (DoD), and the Intel Community (IC).

You will:

• Provide support to office admins with scheduling, personnel calendars, and travel arrangements and manage the main phone line for the office

• Plan, organize, support, and coordinate daily office activities and administrative processes within an office or unit

• Maintain inventory and order office; monitor existing laboratory supplies and monitor accessibility

• Take meeting minutes

• Assist all divisions with tasks as needed

• Create and maintain files and databases

• Assisting with email communications or newsletters

• Designing flyers or promotional materials for events or services

• Monitor financial transactions and reconcile financial reports

• Provide support and coordinate meetings and events (reserve rooms, prepare agendas and materials, coordinate refreshments, security and vendor-delivered meals)

Preferred skills/experience areas include:

• Competency in or willingness to learn Microsoft Office tools

• Teams

• Good communication and written skills

• Ability to work independently as well as in a team environment

Critical Skills:

• Adaptability

• Attention To Detail

• Calendaring

• Customer Service

• Time Management

Schedule:

• In-person in the Garfield Thomas Water Tunnel building

• Up to 20 hours/week

Candidates must submit a cover letter of interest and a resume in order to be considered. Your working location will be in State College, PA. Questions related to flexible work should be directed to the hiring manager during the interview process.

 

BACKGROUND CHECKS/CLEARANCES

Employment with the University will require successful completion of background check(s) in accordance with Unive