Personal Assistant

About Portside, Inc.

Portside is a leading provider of modern software solutions for the global aviation industry. As a fast-growing SaaS company, we operate across three key verticals: business aviation, regional commercial aviation, and aircraft leasing & finance. With nearly 300 team members spread across five continents, we support over 1,000 enterprise customers, helping them streamline and manage all aspects of their day-to-day operations.

Job Summary

As a Part-Time Executive Assistant at Portside, you will support the CEO in managing daily tasks, schedules, and administrative duties.  A full time business analyst position / internship might be an opportunity for well qualified candidates in 6-12 months. This position requires approximately 15-20 hours per week, availability in the early afternoons or mornings on Tuesday, Wednesday and/or Thursday for in-person work in Greenbrae / Mill Valley.

Key Responsibilities 

• Manage and organize executive schedules, appointments, and meetings.
• Handle email correspondence and phone calls professionally.
• Coordinate travel arrangements, including flights, accommodations, and transportation.
• Assist with personal errands and household tasks as needed.
• Maintain records, files, and important documents securely.
• Conduct research and compile information on various topics.
• Assist with social media management and content creation.
• Perform other administrative duties as assigned.
• Comfortable driving / running errands.  Car provided.

Qualifications

• Previous experience as a personal or executive assistant is preferred.
• Strong organizational and time-management skills.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office, Google Suite, and other productivity tools.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Discretion and confidentiality in handling sensitive information.
• Self-motivated and capable of working independently.