Pay Range:

$39,060.00 - $54,696.00

Position Summary:

State of Colorado

Administrative Assistant II Prison Education Program

SALARY

$3,255.00 - $4,558.00 Monthly

LOCATION

Alamosa, CO

JOB TYPE

Full Time

JOB NUMBER

GYA P-10465 1/2025

DEPARTMENT

Adams State University

OPENING DATE

01/29/2025

CLOSING DATE

2/7/2025 11:59 PM Mountain

FLSA

Determined by Position

TYPE OF ANNOUNCEMENT

This position is open only to Colorado state residents.

PRIMARY PHYSICAL WORK ADDRESS

208 Edgemont Blvd Alamosa, CO 81101

FLSA STATUS

Non-Exempt; position is eligible for overtime compensation.

Note: Although this position is non-exempt for FLSA, it is a condition of employment at Adams State University to agree to receive compensation time in lieu of overtime pay.

DEPARTMENT CONTACT INFORMATION

Alicia Harmon aliciaharmon@adams.edu

SALARY NOTE

Although the full salary range for this position is provided, appointments are typically made at or near the range minimum.

HOW TO APPLY

Online applications through the Colorado Jobs portal will not be accepted. Please follow instructions on the job announcement for submitting an application.

Department Information

The Prison Education Program (PEP) at Adams State University operates as a self-funded unit, serving as an auxiliary to the university. Its mission is to deliver undergraduate and graduate credit courses, contract-based classes, continuing education opportunities, and operational support for concurrent education programs. The department works in collaboration with academic divisions to address diverse student needs.

A key focus of the PEP department is delivering print-based correspondence courses as well as in person (Pell Students) to incarcerated students nationwide. Additionally, it collaborates with state departments of corrections to provide educational opportunities within select state facilities.

Description of Job

The primary responsibility of this position is to support the registration and payment processes for the Prison Education Program (PEP). Key duties include data entry for registration and payment processing, processing refunds, cohort coding for Pell students, applying resend fees for course materials, making decisions on failed payments, balancing cashiering  sessions, verifying receipts, generating reports, answering phone inquiries, providing customer service, managing messages, maintaining records, and filing.

This position collaborates closely with the Veterans Coordinator to facilitate registration, payment processing, and refunds for incarcerated students utilizing VA benefits. Additionally, the role involves assisting with third-party billing, managing past-due accounts, and overseeing collections for the PEP program.

This position encompasses the processing of registrations for Pell-eligible students. It involves close collaboration with the Financial Aid office to ensure that payments are properly applied for each Pell student prior to completing their registration. Additionally, this role may require periodic visits to Pell-funded facilities to assist students with the registration process each semester.

This position is responsible for creating approved courses in Workday each semester to ensure they are available for student registration. This task must be completed before the start of the registration period for each term.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Residency Requirement: (New)

 

This posting is only open to residents of the State of Colorado at the time of submitting your application. 

 

Class Code & Classification Description: (New)

 

G3A3XXADMINISTRATIVE ASSISTANT II

MINIMUM QUALIFICATIONS:

Experience Only:Two (2) years of relevant experience in an occupation related to the work assigned to this position

OR

Education and Experience: A combination of related education and/or relevant experience in an occupation related to the work assigned equal to two (2) years

REQUIRED COMPETENCIES:
Strong problem solving skills
Outstanding customer service
Ability to make pertinent decisions with autonomy

PREFERRED COMPETENCIES:  The preferred candidate will have exp