Assistant University Registrar for Calendars, Classrooms, and Scheduling, Office of the University Registrar - Division of Finance

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Assistant University Registrar for Calendars, Classrooms, and Scheduling, Office of the University Registrar - Division of Finance

Job Profile Title

Associate Director C, Student Services

Job Description Summary

The Penn Scheduling team is integral to the Office of the University Registrar (OUR). Lead by the Associate Registrar for Scheduling, the team manages all aspects of scheduling for the entire University including calendars, classrooms, facilities, and registration configuration; the team also provides tier-1 support for campus partners regarding section maintenance, data, classroom assignments, academic events, exams, registration, and system and technology needs including training.

The team frequently collaborates with staff in all University School/Center Registrar offices, compliance offices, Information Systems and Computing, Provost, School deans, academic departments, faculty, and vendors.

The Assistant Registrar for Scheduling must have extensive experience with course, event, and exam scheduling and how it supports academic records and the mission of the University.

The Assistant Registrar for Scheduling must understand the dependencies in downstream scheduling and registration systems and is responsible for the configuration, access, and training of these systems including Courseleaf scheduling and registration applications and Infosilem scheduling applications. This position reports to the Associate University Registrar for Scheduling.

The Assistant Registrar for Scheduling works closely with all University campus partners in the Vice Provost for Education, Financial Aid, and various schools and divisions to compile and configure academic, registration, and operational dates and deadlines.

This person will participate in the alignment, integration, and development of technological improvements, across several systems including Banner®, Courseleaf, Infosilem and BPLogix.

This individual will participate in the development, recommendation, testing and implementation of policies and procedures that affect the administration of scheduling and registration data and will advise the University Registrar regarding such policies.

The position oversees the administration of processes related to scheduling and exam configuration in Infosilem; academic scheduling for courses, events, and exams, reporting and analysis of section and registration data, and registration deadlines, with special attention to data integrity/accuracy, compliance, policies and procedures, and excellent customer service.

In the Division of Finance, we recognize diversity and inclusion is paramount to a positive and thriving work environment; it is a business imperative. We are committed to actively fostering diversity, inclusion and cultural competency throughout our operational efforts in the Division of Finance. This role will be critical in supporting those efforts and demonstrating behaviors and competencies that reflect Penn's values.

We take pride in the myriad ways that diversity enriches our curriculum, and the cultural and social life of our campus. Penn's commitment to achieving eminence through diversity is ultimately a commitment to creating a more vibrant university so that our graduates will be both stimulated and empowered to shape a better world.

Job Description

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