UH/DAD (Procurement Lead Specialist) - Management & Operations

Job Description

TASK FORCE: Management & Operations Unit

JOB TITLE: One (1) Unit Head/Deputy Assistant Director | Procurement Lead Specialist

CONTROL CODE: MOT-24-02
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Summary:

The Mayor’s Office of Management and Budget (OMB) is the City government's chief financial agency. OMB's staff of analysts and experts assembles and oversees the mayor’s expense and capital budgets, which fund the services and activities of approximately 90 City agencies and entities.

The OMB Management and Operations Unit examines operations at OMB and city agencies with the goal of gaining more efficient, cost-effective services and improved outcomes. Our team proactively assesses all areas of Citywide management including agency performance, financial management, information technology, and procurement.

Job Description:

The Procurement Lead Specialist will play a vital role in managing and coordinating procurement activities to support efficient functioning of various city departments such as the Mayor’s Office of Contract Services. Your primary responsibilities will be to lead procurement transformation by leveraging expertise, negotiation skills, with market research to procure cost-effective and favorable contracts as well as negotiating all enterprise contracts.
Responsibilities:
- Managing Procurement Processes: Overseeing and managing the procurement process, including identifying sourcing needs, selecting suppliers, negotiating contracts, and ensuring timely delivery of goods or services.
- Vendor Management: Developing and maintaining relationships with suppliers, evaluating their performance, conducting supplier audits, and resolving any issues or disputes that arise.
- Strategic Sourcing: Developing and implementing sourcing strategies to optimize costs, improve quality, and mitigate risks. This may involve identifying alternative suppliers, evaluating market trends, and conducting supplier evaluations.
- Contract Negotiation: Negotiating and finalizing contracts with suppliers, ensuring favorable terms and conditions, pricing, and delivery schedules. This includes reviewing legal aspects and collaborating with legal teams when necessary.
- Budgeting and Cost Control: Monitoring procurement budgets, tracking expenses, and identifying cost-saving opportunities. This involves conducting cost analysis, benchmarking, and implementing cost control measures.
- Inventory Management: Collaborating with inventory teams to maintain optimal stock levels, minimize excess or obsolete inventory, and ensure efficient supply chain operations.
- Compliance and Risk Management: Ensuring procurement activities comply with relevant laws, regulations, and company policies. Managing risks related to supply chain disruptions, supplier reliability, and quality control.
- Process Improvement: Continuously evaluating and improving procurement processes, systems, and workflows to enhance efficiency, reduce lead times, and streamline operations.
- Data Analysis and Reporting: Analyzing procurement data, generating reports, and presenting key metrics and insights to management. This includes tracking supplier performance, cost savings, and other relevant KPIs.

Qualifications:

- Proven experience in procurement or purchasing, preferably in a leadership role within a public sector or government environment.
- Strong knowledge of procurement principles, practices, and regulations.
- Experience in negotiating and managing complex contracts.
- Excellent analytical, problem solving, and decision-making abilities
- Strong communication and interpersonal skills to collaborate effectively with internal and external stakeholders.
- Proficiency in procurement software and tools, as well as Microsoft Office Suite.
Applicants should also have expertise in at least one of the following areas below:
- Procurement and Contract Management: Strong knowledge and experience in procurement processes, contract negotiation, and contract management. This includes understanding sourcing strategies, supplier evaluation, and contract administration.
- Financial Analysis and Budgeting: Proficiency in financial analysis, cost analysis, and budgeting. The ability to track expenses, identify cost-saving opportunities, and manage procurement budgets effectively is essential.
- Market Research and Supplier Evaluation: Expertise in conducting market research to identify potential suppliers, evaluate their capabilities, and make informed sourcing decisions. This involves assessing supplier reliability, quality, and cost-effectiveness.
- Legal and Compliance Knowledge: Understanding of relevant laws, regulations, and compliance requirements related to procurement acti