HSE Administrative Assistant

• Monitor, track, and update applicable local databases with HSE required documentation (e.g., training documents, certificates of insurance). 
• Assist in creating and compiling HSE information for local HSE SharePoint website by locating, creating, updating current documents, policies, and procedures.
• Provide communications of external customer HSE requirements to applicable NOV personnel and follow up on compliance to requirements.
• Assist in preparation for HSE Trainings. This includes assisting in registration, updating, and reporting for our Learning Management System (e.g., HUB). 
• Assist in the preparation of reports, stats, balance score cards, and update of procedures.
• Management and document control for HSE – Facilities-Operations including uploads into document management systems (e.g., Teamcenter and/or Teams Channel).  

Assist with shared administrative functions for department and additional support to HSE Facilities.  This includes ordering supplies, booking travel arrangements, expense reports, filing, and assist with incoming/outgoing mail, and any additional administrative support as needed. 

JOB REQUIREMENTS

• Word & Excel proficiency 
• High School Diploma or GED, bachelor’s degree preferred but not required. 
• 2-3 years general clerical experience
• Excellent customer service skills
• Organized self-starter who can thrive in a fast-paced and dynamic environment while utilizing their experience and skills set to deliver excellent work product.
• Strong problem-solving skills to identify and resolve problems in a timely manner.
• Excellent organizational and planning skills. Individual should prioritize and plan work activities efficiently.
• Excellent communication skills.
• Must be detail oriented