Sr. Procurement Specialist

Job Title

Sr. Procurement Specialist

Job Description Summary

Under the direction of Procurement leadership, this role will assist in all aspects of procurement and supplier management on assigned client accounts.

The Sr. Procurement Sourcing Specialist is expected to have Procurement, Sourcing, Contracting and Analytical experience including vendor administration & relationship management, conducting opportunity analysis, strategic sourcing, preparing & facilitating contracts for goods and services and ensuring compliance with contract terms and conditions. Experience in the Commercial Real Estate and/or Facility Management environments is strongly desired and demonstrated capabilities in managing multiple stakeholders is a requirement.

Job Description

Our Core Values 

• Driven: We celebrate determination in pursuit of excellence.
• Resilient: We navigate uncertainty with courage and adapt to deliver impactful outcomes.
• Inclusive: We value curiosity and collaboration. We seek out different perspectives, listen actively and turn feedback in to solutions.
• Visionary: Our continuous quest for improvement is guided by our desire to design a better future.
• Entrepreneurial: We act like owners. We are resourceful, creative, and agile, and we balance competing needs to create impactful solutions for the real estate industry.

Responsibilities

• Research and analyze the supply base to implement supplier consolidation and enhance service levels for client accounts.
• Under the supervision of the Procurement Manager and Account Manager, develop bid packages including the statement of work, service levels, KPIs, pricing matrix. and Manage RFP activity including loading RFPs into the e-sourcing tool, transmitting to invited suppliers, facilitating site tours, and coordinating answers to supplier questions.
• Conduct supplier audits to ensure utilization of preferred/approved suppliers, contract templates, and other tools and templates.
• Evaluate supplier proposals, conduct supplier QBRs, and assist in evaluation presentations to stakeholders.
• Collaborate with suppliers to draft and facilitate contracts, utilizing templates and processes to ensure accuracy in areas like the final negotiated Scope of Work, pricing, site, and equipment lists.
• Liaise with C&W and/or client to evaluate contract compliance and policies, review compliance of service agreements terms and conditions, COI Escalations, and engage Legal and Risk Departments where necessary.
• Use Contract Repository for supplier contract storage.
• Maintain organized records and establish tracking to manage the workflow of multiple concurrent sourcing events.
• Serves as subject matter expert during client presentation delivery by conducting all meetings with internal and external customers using a high degree of persuasive ability, professionalism, tact, good judgment, and diplomacy.
• Perform other miscellaneous related duties as assigned.

Job Requirements and Qualifications

• Bachelor’s degree in a related field. Advanced degree is a plus.
• Related Facilities Management/Indirect Procurement or equivalent experience desired.
• Must be familiar with legal aspects of contracting including reading and interpreting contracts and related documentation, ability to prepare amendments, and ability to explain to stakeholders the specifics of the contracts.

Targeted Competencies:

• Self-motivated and working independently to find solutions.
• Detail-oriented with strong analytical & presentation skills (Excel & PowerPoint expertise required).
• Ability to deliver excellent customer service and people management skills
• Strong organizational and project management skills with the ability to prioritize multiple tasks and the flexibility to handle multiple competing priorities.
• Skilled in stakeholder communication and relationship management across various levels of leadership
• Strong understanding of the Strategic Sourcing processes and demonstrated proficiency with e-tools such as e-Sourcing, and contract management systems.
• Proficiency with excel data analysis, reporting, project management and demonstrated capabilities with managing multiple projects with multiple stakeholders.
• Experience in the Commercial Real Estate and/or Facility Management environments desired.

WORK ENVIRONMENT

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

PHYSICAL DEMANDS

The physical demands described here are represent