Financial Aid Counselor
Kentucky State UniversityAbout the role
TITLE: Financial Aid Counselor
DEPARTMENT: Financial Aid
REPORTS TO: Director of Financial Aid
CLASSIFICATION: Staff-12 months
EFFECTIVE DATE: TBD
STANDARD WORK HOURS: 37.5 hours per week
LOCATION: On-Site Main Campus
EMPLOYMENT STATUS: Full-Time
EMPLOYMENT CLASSIFICATION: Exempt
JOB SUMMARY:
The Financial Aid Counselor provides comprehensive financial aid counseling and customer service to prospective and current students and their families regarding federal, state, institutional, and other financial assistance programs. This position evaluates financial aid applications, determines eligibility for aid in accordance with applicable laws, regulations, and university policies, and assists in administering financial aid programs while ensuring compliance with Title IV regulations and other applicable federal and state requirements. The Financial Aid Counselor supports student success by providing accurate information, maintaining confidential student records, and delivering exceptional customer service.
ESSENTIAL JOB FUNCTIONS:
- Maintain regular, reliable, and punctual on-campus attendance. This position requires in-person work as an essential function to provide direct services to prospective and current students, parents, faculty, staff, and visitors; conduct financial aid counseling; review confidential financial and educational records; process financial aid documentation; collaborate with university departments; participate in recruitment, orientation, and other campus events; and perform duties requiring secure access to university systems, records, and equipment maintained on campus.
- Counsel prospective and current students and their families regarding federal, state, institutional, and private financial aid programs, eligibility requirements, application procedures, and financial literacy.
- Evaluate financial aid applications and supporting documentation, analyze individual student circumstances, and determine eligibility for federal, state, institutional, and private financial aid programs in accordance with applicable laws, regulations, and university policies.
- Exercise independent professional judgment in reviewing financial aid applications and supporting documentation, interpreting federal regulations and university policies to determine student eligibility for financial aid programs.
- Interpret and apply complex federal regulations, state requirements, and university policies to resolve financial aid eligibility questions and unusual student circumstances.
- Exercise independent judgment in awarding federal, state, institutional, and other financial aid in accordance with applicable regulations, university policies, and available funding.
- Assist students and families in completing the Free Application for Federal Student Aid (FAFSA) and other required financial aid documentation.
- Explain financial aid awards, satisfactory academic progress requirements, verification procedures, loan responsibilities, and other financial aid policies.
- Ensure compliance with Title IV regulations, federal and state laws, NCAA requirements, university policies, and applicable financial aid program guidelines.
- Maintain the confidentiality, integrity, and security of student financial aid and educational records in accordance with the Family Educational Rights and Privacy Act (FERPA), university policy, and applicable federal and state laws.
- Maintain accurate, complete, and confidential student financial aid records in accordance with university policy and applicable privacy laws.
- Monitor assigned financial aid programs to ensure ongoing compliance with applicable federal, state, and institutional regulations.
- Prepare, maintain, and assist with required federal, state, institutional, and other financial aid reports.
- Present financial aid information during admissions events, orientations, workshops, financial literacy programs, and other outreach activities.
- Provide guidance and training to students, faculty, staff, and new employees regarding financial aid policies, procedures, and regulatory requirements.
- Collaborate with Admissions, Student Accounts, the Office of the Registrar, Athletics, Academic Affairs, and other university departments to support enrollment and student success.
- Assist in developing, implementing, and maintaining office procedures that
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