Administrative Associate, Walker Department of Mechanical Engineering

Job Posting Title:

Administrative Associate, Walker Department of Mechanical Engineering

----

Hiring Department:

Walker Department of Mechanical Engineering

----

Position Open To:

All Applicants

----

Weekly Scheduled Hours:

20

----

FLSA Status:

Non-Exempt

----

Earliest Start Date:

Immediately

----

Position Duration:

Expected to Continue

----

Location:

UT MAIN CAMPUS

----

Job Details:

General Notes

As a top-10 engineering school, the Cockrell School of Engineering at The University of Texas at Austin has been a global leader in technology innovation and engineering education for over a century. 

In the Walker Department of Mechanical Engineering, we design and build devices and systems that transform industries and improve lives around the world. With nearly 70 faculty members, 27 staff members, 1500 students and thousands of alumni worldwide, the Walker Department has a supportive community aspired to solve the most pressing challenges of the 21st century through world class research, unsurpassed student education, and dedicated service to the community.

This job description may not include all assigned duties, responsibilities, or aspects of the job described.

Purpose

Responsible for providing administrative support for Dr. Ezekoye in the Walker Department of Mechanical Engineering for a variety of functions including maintaining Dr. Ezekoye’s calendar/scheduling, proactively inputting regularly scheduled meetings, conferences, visits, and events, managing Dr. Ezekoye’s research group’s procard purchasing and accounts by way of checking and verify transactions and keeping track of monthly statements of the research group’s accounts.

Responsibilities

• Maintain faculty schedules/calendars. Manage/read/answer email and traditional mail correspondence. Coordinate or schedule committee or group meetings and prepare or assist with committee report preparations. Prepare memoranda, prepare/proofread out-going correspondences.

• Serve as the primary contact for faculty regarding grants/contracts process, including application preparation, budget preparation of figures/tables, proposal formatting, and editorial remarks on proposals.

• Process purchasing, vouchering and IDT documents and related troubleshooting on research grant accounts. Make or assist with travel reservations and reimbursements. Manage and maintain research group accounts; check and verify transactions in research group accounts; keep track of monthly statements of research group accounts.

• Liaise with ME administrative staff and other staff of the ME Department as needed. Coordinate work with other campus departments or centers. Perform related duties as required.

• Organize, plan and host events with research sponsors, collaborators and out-of-town visitors.

• Support updating and managing research group web site.

• Other related functions as assigned.

Required Qualifications

• Bachelor's degree and one year of experience at the Administrative Associate level.

• Excellent communication skills, both written and oral.

• Excellent interpersonal skills and professional demeanor.

• Demonstrated ability to pay attention to detail and follow through.

• Demonstrated ability to work successfully under pressure of deadlines.

• Demonstrated ability with Microsoft Office (Word, Excel, PowerPoint).

• Equivalent combination of relevant education and experience may be substituted as appropriate.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• More than the required amount of experience.

• Experience with maintaining research grant accounts.

• Experience in the preparation and processing of research grant and/or contract proposals.

• Demonstrated ability with web-based data management systems.

• Familiarity with The University of Texas at Austin, in particular the University offices that oversee faculty research practices (including Office of Sponsored Projects and Office of Research Support and Compliance).

Salary Range

$45,000+ depending on qualifications (Prorated: $22,500+)

Working Conditions

• May work around standard office conditions.

• Repetitive use of a keyboard at a workstation.

• Use of manual dexterity.

<