Senior Administrative Assistant - Global Jordan Energy, Global Jordan Streetwear Men's & Kids

Soul, performance and style take flight at Jordan Brand. With its deep roots in basketball, the Jordan Brand began as an homage to one player: Michael Jordan. Since then, Jordan has become synonymous with peak performance and an endless pursuit of greatness. Employees in merchandising, product branding, sports marketing and sales bring creativity, innovation and audacious design to footwear and apparel, all with one mission in mind: help athletes fly on and off the court.

Nike, Inc. is in perpetual motion. Administrative employees help Nike teams around the world keep up with the company’s rapid pace. They act as liaisons embedded in business functions and geographies. Their talents — problem solving, organization, time management and more — help fuel the success of their teams. Nike’s diverse group of administrative assistants and receptionists embodies professionalism and models core Nike values to guests and fellow employees.

WHO WE ARE LOOKING FOR

We're looking for a Senior Administrative Assistant who has a proven ability to work in a fast-paced, results-oriented environment. You have strong organization skills and the ability to prioritize multiple tasks. You have the ability to take initiative, follow-through on requests until completion, and utilize a keen attention to detail. You have experience in managing processes with external partners.

WHAT YOU WILL WORK ON

You will work directly with the GM/VP’s to foster a team culture that creates space for creativity by mastering efficiency. In Global Energy, specifically, you will work with internal stakeholders and external collaborators. You'll perform a wide range of administrative duties, including complex calendar management, booking travel, coordinating meetings and events, producing, editing and reformatting documents and correspondence; preparing expense reports and purchase orders; updating organizational charts; coordinating department or equipment moves; and providing support to a large diverse team of people with a variety of management styles.

This opportunity also involves utilizing your computer skills to create high quality graphic and text PowerPoint or Keynote presentations often under tight timeframes. In addition, you'll prepare special reports requiring the selection of relevant information from a variety of sources, incorporating that information into complex Excel spreadsheets. You may also be required to maintain ongoing reports or databases, department websites, shared drives and SharePoint sites.

• Complex Calendar Management: Proactively manages the leader's calendar in a timely and accurate manger. Includes scheduling of meetings and events, resolution of conflicts, recommends meetings and calendar updates/modifies based on anticipation of needs grounded in organizational context.
• Travel: Book domestic and international business travel; secure visas, maintain travel profiles
• Expenses: Track and submit expense reports
• Office Supplies: Order and maintain supplies and equipment
• Meetings and Events: Plan and coordinate team meetings and events of varying sizes and complexity; includes venue selection, ordering catering, tracking expenses, agenda creation, material preparation, A/V resource planning, and coordinating communications to the attendees.
• Space Planning: Partner with the appropriate stakeholders to organize individual or departmental moves
• On/Off boarding: help ensure successful on/off boarding of team members; may include equipment and supply management, space planning, scheduling meetings, assisting with communications and/or helping the leader to remember his/her action items.
• Presentations: Produce and/or edit high quality PowerPoint or Keynote presentations
• Organization Chart Management: handle the creation and maintenance of organizational charts as needed
• Communications: Under the leader's direction, write, contribute and/or edit draft communications, involve appropriate stakeholders and gain final approval. May manage distribution lists and send communications on the leader's behalf.
• Budget Tracking: may assist leader with tracking of expenses
• Pos:  create purchase orders
• Support team plans, projects, activations or other deliverables as needed
• Serve as the main point of contact for administrative questions from the team
• Provide coverage for other leaders where temporary administrative needs exists

WHO YOU WILL WORK WITH

As our Senior Administrative Assistant, you will support the VP/GM, Global Energy, VP/GM Global Streetwear Men’s & VP/GM Global Streetwear Kid’s. You will report directly to the VP/GM, Global Energy.

WHAT YOU BRING

• High school diploma or equivalent required