Scheduled Hours

40

Position Summary

Position handles all aspects of purchasing. Maintains journals, reconciles and reports Accounts Receivable, processes daily cash receipts, divisional audits, and departmental accounts.

Job Description

Primary Duties & Responsibilities:

• Orders supplies and equipment, making price and specification comparisons and accepts bids.
• Maintains receipts and refunds on Financial System and IDX and resolving outstanding items.
• Prepares journals to allocate income, verifying accuracy of refunds, discounts, corrections and charges to the correct divisional account.
• Handles maintenance contracts and renewals reviewing and updating as needed in coordination with appropriate personnel and processes payment of services and goods received in areas of responsibility by appropriate documentation or process.
• Performs various audits within the division and maintains receipts of daily deposits.
• Maintains files, varied accounting reports and purchasing documentation.
• Processes payments from mail and lock box, tracking daily receipts.
• Performs receiving functions for supplies or equipment not on purchase orders and monitors incorrect orders and damaged goods from vendors, returning for merchandise credit or replacement merchandise.
• Other Functions:
  • Assists with/handles special projects, annual budget and operating statements.
  • Distributes paychecks, handles petty cash and distributes monthly payroll calendars.
  • Monitors reports for the department and the university. 

Working Conditions

Job Location/Working Conditions

• Normal office environment.

Physical Effort

• Typically sitting at desk or table.
• Repetitive wrist, hand or finger movement.

Equipment

• Office equipment.

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

High school diploma or equivalent high school certification or combination of education and/or experience.

Certifications:

No specific certification is required for this position.

Work Experience:

Accounting / Purchasing (5 Years)

Skills:

Not Applicable

Driver's License:

A driver's license is not required for this position.

More About This Job

Required Qualifications:

• Some college accounting course work.

Preferred Qualifications

Education:

Bachelor's degree

Certifications:

No additional certification beyond what is stated in the Required Qualifications section.

Work Experience:

No additional work experience beyond what is stated in the Required Qualifications section.

Skills:

Accounting, Accounting Reports, Computer Literacy, Financial Processing, Financial Systems, Interpersonal Interactions, Office Equipment, Oral Communications, Order Placement, Organizing, Preparation of Financial Reports, Prioritization, Written Communication

Grade

G06-H

Salary Range

$17.87 - $27.06 / Hourly

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedica