Program Administrator, Research

When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives.

The Richard A. and Susan F. Smith Center for Outcomes Research at BIDMC is seeking a Program Administrator, Research to oversee and coordinate the administrative functions that support the Electrophysiology and Digital Health section. The Smith Center is devoted to addressing the most pressing issues in cardiovascular care through innovative and rigorous analysis of data. The Program Administrator, under the supervision of the Senior Program Manager will engage in a variety of collaborative research projects working closely with clinician investigators, statisticians, administrative staff and trainees. As Program Administrator you will have a key role in helping produce high-impact research.

The Electrophysiology & Digital Health Section focuses on clinical, policy, and ethics questions arising from the use of medical devices. Cardiac implantable electrical devices (CIEDs) are increasingly common interventions for a wide spectrum of cardiovascular diseases. We study the use of advanced statistical modeling to characterize the benefits of CIEDs, while using mixed methods to explore patients’ experiences from shared decision-making around implantation through end-of-life care. We are currently leading a nationwide clinical trial evaluating the safety and effectiveness of different strategies for managing CIEDs long-term. Our group also works with collaborators worldwide on the application of artificial intelligence to electrocardiograms and its deployment in clinical care.

The Electrophysiology and Digital Health research program is funded by various grants including: the National Institutes of Health (NIH) and Patient-Centered Outcomes Research Institute (PCORI) and other extramural funding. The section regularly produces and publishes research in high-impact journals.

The Program Administrator will help manage a multi-site PCORI funded study and other clinical research and writing related activities under the supervision of the Senior Program Manager. The variety of tasks associated with this position, include, but are not limited to the following: assisting with IRB communications and documentation, assisting with site management and startup activities, writing progress reports, assisting with scientific writing (including drafting manuscripts, abstracts, posters, and PowerPoint presentations),  assistance with grant applications, administrative tasks, organization of study documentation to meet study protocols and regulatory requirements, medical chart review, completion of case report forms, data extraction and upload, and site staff communication.

This position is perfect for someone looking to enhance their clinical research career. The ideal candidate is highly organized, detail-oriented, and proactive, with strong writing, and communication. IRB experience and grant submission is preferred. Additional project opportunities are available based on interest. Passion and a willingness to learn are essential!

Job Description:

Essential Responsibilities:

1. Serve as the administrative resource and liaison for the program, interacting with all levels of personnel, both internal and external.
2. Develop, organize and implement administrative processes and systems to ensure the smooth flow of operations.
3. Plan and organize program events, including publicity, agenda, invitations, speakers, presentation materials, schedule travel arrangements, and process reimbursements.
4. Monitor the program budget and accounts. Authorize, monitor and report all expense items.
5. Assists with grant submissions, preparation of annual progress reports, and expense accounting for the grant.

Required Qualifications:

1. Bachelor's degree required in Life Sciences.
2. 1-3 years related work experience required.
3. Experience with computer systems required, including web based applications and some Microsoft Office applications which may include Outlook, Word, Excel, PowerPoint or Access.

Preferred Qualifications:

1. Previous experience in the research environment, preferably in academic or healthcare settting.
2. Previous experience with grant submission process.

Competencies:

1. Written Communications: Ability to communicate clearly and effectively in written English with internal and external customers.
2. Oral Communications: Ability to comprehend and converse in English to communicate effectively with medical center staff, patients, families and external customers.
3. Knowledge: Ability to demonstrate full working knowledge of standard concepts, practices, procedures and policies with the ability to use them in varied situations.
4. Team Work: Ability to act as a team l