Police Information Specialist

Job Class: 4342 Department: Police Reports to: Chief of Police

Summary: Supervises the daily operations of the Operations Administrative Assistant and the Special Operations Administrative Assistant of the Odessa Police Department and providing support needs to all other areas of the Odessa Police Department. Tasked with the responsibility of servicing and maintaining software systems critical to the operation of the police department. Serve as a liaison to Information Technology and other city departments. Responsible for coordinating, organizing, and directing system management between the various bureaus. Oversees daily operation of all software systems of the department. Determines necessary technology advances and coordinates through proper channels. Additionally, the Information Specialist will be responsible for development and implementation of systems and provide in-service training for sworn and non-sworn members of the Police Department.

Essential Functions: -- Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following:

• Supervises, evaluates and counsels department personnel; reviews accuracy of their work. Participates in tasks performed by department personnel, problem solving, goal setting and remedial action to re-direct and improve department personnel performance.
• Develops short and long range plans to establish priorities and goals for the department.
• Attends staff meetings and conducts meetings with department personnel. Keeps management advised of any problems. Formulates courses of action to address problems and makes recommendations on solutions.
• Conducts yearly work analysis for Patrol deployment.
• Works as part of a team to conduct evidence based research to determine root causes of crime based, traffic based, and non-criminal based issues confronting the City of Odessa.
• Responsible for scheduling attendance of department personnel to ensure adequate personnel availability.
• Reviews the data entry, filing, and compilation of all records and reports; takes corrective action as necessary.
• Prepares and verifies reports for the Chief of Police, Police Department personnel, and other City departments upon request. Enters sensitive reports into the computer system.
• Ensures all personnel are trained in the proper use of the departmental software systems and other material as required.
• Works in conjunction with the Intelligence Supervisor to insure the accurate flow of department information through the use of the appropriate department software.
• Maintains the absolute confidentiality of all records and information.
• Supports the divisional operations with regular and timely attendance.
• Supports the relationship between the City of Odessa and the general public by demonstrating courteous and cooperative behavior when interacting with visitors and Coty staff; performs other duties as assigned.

Minimum Qualifications:

Education, Training and Experience Guidelines: High School Diploma or GED required. Associate Degree or higher in management or computer science preferred OR any equivalent combination of training and experience. Minimum of three years' experience in relevant software preferred.

Knowledge of:

• Clerical and administrative procedures and operation of standard office equipment.
• Specialized computer applications including Microsoft Office, Word and Excel.

Skill in:

• In depth knowledge of all phases of departmental software.
• Ability to use tact, diplomacy, independent judgment, initiative and the ability and willingness to make difficult decisions.
• Must be able to communicate effectively, both orally and in writing.
• Must be able to function successfully under pressure of public contac