Executive Business Administrator

Come join a new team focused on Continuous Improvement that is shaping the future of operational excellence at Microsoft. This team will be instrumental in building and deploying innovative tools and methodologies that streamline workflows and drive efficiencies. This team will be at the forefront of integrating AI to enhance processes and accelerate business outcomes. If you are passionate about continuous improvement in a dynamic, technology-driven environment, and thrive on reimagining how value gets created, this is the team for you! 

The Corporate Vice President of Continuous Improvement is hiring an Executive Business Administrator. The right candidate demonstrates passion for the discipline; is a leader that inspires others; operates consistently with a high bar for excellence and who seeks to go “above and beyond”. If you love a fast-paced, dynamic, and fun work environment and you are passionate about supporting a busy executive, then this role could be a fit for you. 

Responsibilities

Calendar Management 

• Strategic calendar management and time planning support for the CVP of Continuous Improvement.  
• Use executive maturity and judgment with full knowledge of business context to execute decisions around prioritization and maintain constant communication with manager. 
• Exercise a sense of priority and awareness for high impact meetings, and urgent business needs, and ensures follow-up. 
• Provide back-up calendar management for Executive Vice President and Chief Operations Officer as needed.  

Cross-Functional Collaboration and Communication 

• Proactively drive communication and liaise between executives, central teams, and other business partners to share information and practices that drive efficiency.  
• Communicate with executive maturity to external partners/audiences and third parties.  

Discipline Growth and Development 

• Provide leadership and actively seek out and participate in the Business Support community. Mentor Business Support professionals. 
• Onboard and train new Business Support staff. Contribute to their organization's culture as a leader.  

Team Management Support (Headcount Management, Recruitment, Onboarding/ Offboarding) 

• Land and delegate onboarding activities (e.g., ordering new-hire equipment, setting up workstations, distribution lists, security groups) and provide support to new employees, vendors, and interns as an essential contact for questions and company information.  
• Identify areas of improvements and updates for relevant headcount management systems by partnering closely with the central staff team. 

Event Coordination and Logistics 

• Manage, plan, and develop events. Take responsibility for event outcomes and demonstrates executive presence.  
• Lead a team of event planners if needed.
• Partner with management to understand event aspirations and target goals. Develop and leverage resources for reuse to drive efficiency. Contributes to d