Assistant Director, Special Events & Protocols

The Assistant Director for Special Events and Protocols is responsible for assisting the office in advancing excellence through effective planning, development and execution of the University's signature events and other President-hosted events. This position assists with event communications and provides logistics that support the efforts of department leadership, attends events, and serves as the keeper of the University Calendar.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Collaborates with department staff members, as well as administration, faculty and staff, to learn about activities and programs on campus to ensure that all communications accurately project and support the University's strategic goals, mission and brand.
• Supports event coordination and management, including logistics and communications, as assigned by department leadership; attends events identified by department leadership.
• Assists with managing event communications projects with multiple components and interdependent pieces, such as event promotions that may require printed invitations, programs, advertisements, signage, calendar listings, web content, and social media promotion. Coordinates with the appropriate department members as well as other campus colleagues.
• Ensures the integration of printed and electronic communications with online content on the University's website, campus calendar and social media presence.
• Collaborates with department colleagues on opportunities to utilize video and social media in interesting and innovative ways that support a variety of campus events.
• Manages the University Calendar, ensuring that entries are complete, accurate and follow University style.
• Assigned coordination and management of special events, Web, media and publications activities, including processing Web calendar events.
• Identifies new, enhanced and innovative methods of communicating with the target audience.
• Photograph events for documentarian purposes to be used in printed and electronic pieces, as needed.
• Contributes to the overall advancement of department projects and initiatives.
• Performs other duties as assigned.

QUALIFICATIONS:

• Bachelor's degree from an accredited college or university is required; a degree in communications or a related field is preferred.
• Three (3) years of communications or event experience, with a proven record of exceptional organizational skills, and written and oral communications skills.
• Must clear and maintain a favorable background investigation and clearance.
• Must have a valid driver's license, motor vehicle liability insurance and personal injury insurance; or have a self-reliant source of transportation to conduct business on a daily basis.
• Must have the ability to demonstrate advanced skills in MS Office (Word, Excel, and PowerPoint); experience with virtual meeting platforms such as zoom; Uses various software applications, such as WordPress and other content management solutions, including basic HTML, to make web edits; Preferred proficiency in: Photoshop, InDesign, Illustrator, WordPress, Adobe Premiere or similar video editing software
• Must possess the ability to be creative and demonstrate self-initiative to continuously enhance all events and programs consistent with the Mission of the University.
• Must have a high ethical standard and a strong sense of confidentiality; ability to prioritize and manage multiple deadlines; thrive in a complex work environment; displays solid problem-solving and interpersonal skills; works well independently and as part of a team.
• Must have the commitment to work collaboratively, have a positive attitude, and the ability to perform the job at a high level of professionalism with a diverse and dynamic community. Must have excellent writing, editing, proofreading, analytical, organizational, grammar, and verbal communication skills. Strong public relations and customer service skills with an ability to implement diplomacy and discretion at all times; an ability to work effectively with communities across the university.
• Must have a high attention to detail and be able to organize workflow, coordinate activities, balance simultaneous projects without loss of efficiency in a multi-tasked environment and manage multiple priorities to meet deadlines.