HR Compliance Associate

Overview

Do you want to build an impactful career to change the world for the better? 

Geosyntec has an exciting opportunity for an HR Compliance Associate in our corporate office in Boca Raton, FL. The company offers a hybrid work program allowing you to work remote from home 2-3 days a week after integration. The HR Compliance Associate serves as the primary point of contact, providing day-to-day oversight of HR compliance programs and related audits. The role supports the team with the administration, coordination, maintenance, reporting, tracking, auditing and documentation of employment‑related compliance programs using multiple vendors simultaneously, including pre- and post-employment and federal (i.e., DOT, FRA, PHMSA) and non-federal(non-DOT) background and drug/alcohol screenings across multiple regulated pools, while adhering to employment laws and company policies. This role is responsible for ensuring HR compliance programs are executed accurately and consistently in alignment with legal, regulatory, client, and company requirements, including internal and external audit preparedness. The role provides high quality customer service across all levels of employees, including responding to moderately complex inquiries and sensitive matters, escalating as appropriate.

Initiative, judgment, and discretion in planning, prioritizing, and organizing a diversified workload, and proactively identifying compliance risks is required. Exceptional attention to detail, strong organizational skills, and the ability to manage high-volume, time-sensitive transactions with precision is required. Errors in this role can directly impact compliance, system reporting, client contracts, and operational readiness; therefore, accuracy and follow-through are essential.

Geosyntec is an innovative, international engineering and consulting firm serving private and public-sector clients to address new ventures and complex problems involving our environment, natural resources, and civil infrastructure. Our engineers, scientists, technical and project employees serve our clients from offices across the world. Ranked by ENR as one of the top environmental engineering design firms, Geosyntec is internationally known for its technical leadership, broad experience, and exceptional client service.

We invest in our people.  Each employee is unique, and your career at Geosyntec will be too.  We offer competitive pay and benefits, and well-being programs to support you and your family.

To Learn More Visit: http://www.geosyntec.com/careers/.

Essential Duties and Responsibilities

Employee Screening Programs

• Responsible for administering and coordinating client‑driven federal and non-federal drug/alcohol testing and background check programs, ensuring compliance with DOT guidelines and other applicable regulations, and company policies.
• Serve as a primary liaison with employees, project managers, and third‑party vendors, dedicating significant time to relationship management to ensure timely and compliant screening processing.
• Ensure proper tracking and processing of all employee background checks and drug and alcohol tests.
• Schedule and manage pre‑employment and pre‑access drug screenings and background checks, including enrollment into regulated random testing pools.
• Facilitate, develop, maintain, and reconcile multiple random drug testing pools, in coordination with multiple vendors to schedule weekly, monthly, or quarterly testing in accordance with client and regulatory requirements; and monitor vendor compliance and address issues of non-compliance.
• Review drug screening and background check results to determine clearance under company policies and client mandates; communicate approved results and promptly escalate non‑negative or flagged findings for pre‑adverse/adverse action review.
• Provide project management and employees with information and interpretation of HR and client screening policies, rules and procedures, including preparing presentations for stakeholders.
• Act as a Designated Employer Representative (DER) for regulated programs, escalating violations and initiating safety‑sensitive duty removals in coordination with Project, Operations, and Regional HR Managers.
• Coordinate and authorize Return‑to‑Duty and Follow‑Up testing programs, ensuring procedures align with regulatory and company standards.
• Ensure client and supply‑chain compliance by serving as the subject matter expert and responding to documentation requests and audits through regulated platforms such as ISN, NCMS, and DAMIS, including preparation and submission of required authorizations, site observation forms, chains of custody, and testing records.
• Manage client‑initiated compliance audits independently, produci