Executive Administrative Assistant

Together, we can beat cancer.

At Varian, a Siemens Healthineers Company, we bring together the world's best talent to realize our vision of a world without fear of cancer. Together, we work passionately to develop and deliver easy-to-use, efficient oncology solutions.

We are part of an incredible community of scientists, clinicians, developers, researchers, professionals, and skilled specialists pushing the boundaries of what’s possible, to improve people’s lives around the world. We embrace a culture of inclusivity in which the power and potential of every individual can be unleashed. We spark ideas that lead to positive impact and continued success.

If you want to be part of this important mission, we want to hear from you. 

In this key role, the Executive Administrative Assistant will provide administrative support to the executive leadership team that will require in-depth knowledge of department operations, policies, and procedures. This individual will deal with highly sensitive information where integrity and maintaining confidentiality is critical.

Key Responsibilities:

• Flawlessly coordinates executive level complex calendars including company calendar, professional affiliations, external Boards & committees, personal scheduling, and travel calendars. Prioritize inquiries and requests while troubleshooting conflicts; make recommendations to ensure smooth day-to-day engagements.
• Demonstrated experience creating and managing long-term and short-term project plans, setting targets for milestones, adhering to deadlines, bringing strategy and thoughtfulness into project planning, and partnering with stakeholders to ensure the project team remains in synergy.
• Strong interpersonal skills; ability to work with a broad range of people including Executive teams, Board members, colleagues of the CEO, community leaders and others.
• Completing expense reports; composing and preparing correspondence; and compiling receipts for reimbursement.
• Plans events such as quarterly meetings, recurring staff meetings, executive off-sites, all-hands meetings, as well as assisting the team with the planning and execution of office and company events, etc.
• Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the executive leader, including those of a highly confidential, personal, or critical nature.
• Ability to make appropriate, informed decisions regarding priorities and appropriate levels of urgency to situations and events that require quick response or turnaround.
• Superior organizational skills and impeccable attention to detail.
• The ability to partner cross functionally and globally with the ability to execute work with a diversity and inclusion lens.

Required Skills:

• 5 to 10 years of successful experience in area of responsibility and successful demonstration of Key Responsibilities and Knowledge as presented above.
• Bachelor’s degree and/or equivalent work experience.
• 5+ years’ executive support, including supporting C-level executives.
• Skill to proactively anticipate the needs and requirements of the leadership team being supported and act upon those requirements independently.
• Experience with meeting planning/execution.
• Working within a large complex, international environment.
• Strong communication skills and the ability to communicate at all levels of the organization.
• Ability to complete a high volume of tasks while working independently and with discretion.
• Ability to work in a remote / home based position as needed.

#LI-CORP1

Fighting cancer calls for big ideas.

We envision a world without fear of cancer. Achieving this vision takes dedication and commitment from all of us, every single day. That's why we celebrate and value the distinctly beautiful and intersectional identities of each of our employees. We are a mirror of our patient-base, which allows us to innovate. Big ideas come from everywhere, and the best ideas are fostered by our unique individual experiences. At Varian, we encourage you to bring your whole self to work and believe your bold and authentic perspective will help to power more victories over cancer.

TogetherWeFight

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Equal Employment Opportunity Statement

Varian is an Equal Opportunity and Affirmative Action Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, national origin, cit