Senior Administrative Support Specialist

We have an exciting opportunity to join us in supporting one of our valued customers as a Senior Administrative Support Specialist to work out of Ft. Eustis, VA.

Essential Duties:

• Prepare program documentation, including briefings, spreadsheets, and reports. Generate and present comprehensive technical briefings, papers, critiques, and recommendations.
• Assist with the management of Army Aviation R&D programs and performers in formal design reviews and informal status meetings.
• Work with design, engineering, test and quality assurance and program management team members to help them plan and track project schedules, deliverables, and risks.
• Provide administrative support, monitor supplies and equipment. Consolidate reports and prepare summaries.
• Perform a variety of administrative duties to include but not limited to: Use of extensive knowledge of personal computers and software such as word processors, graphics, spreadsheets, database management systems, and communications to produce a wide range of documents, incorporate data from different software applications, or update spreadsheets and print a variety of documents.
• Compose correspondence, award memoranda, etc., on a variety of subjects such as routine civilian personnel matters, records administration, reports control, employee reviews etc.
• Receive telephone calls and visitors, ascertains nature of call or visit and refers to branch chief or staff member as appropriate. Respond to routing and non-technical request for information. Relay messages from Branch Chief to staff members.
• Make travel arrangements based on specific requests provided by traveler based on stated desires and in accordance with appropriate travel regulations. Schedule transportation, hotel/Government quarters reservations in a timely manner. Accurately prepare travel orders and vouchers.
• Prepare and consolidates time and attendance data in a timely manner and maintain accurate time and attendance records. Consolidate time and attendance data and submit to supervisors. Prepare civilian training requests, submit and maintain logs/files.
• Advise supervisors and appropriate personnel on mandatory training and maintains log.
• Prepare request for quotes and contacts a variety of vendors to obtain information needed to order materials, items or services.
• Prepares purchase requests and orders materials, items or services, and maintains tracking data of such items concerning order date and receipt of items.
• Track labor hours for government employees and maintain records of monthly labor hours.
• Arrange meetings and conference calls as assigned, notifying participants of time, place, and topic.
• Read directives and instructional material pertaining to administrative practices and clerical procedures in order to be aware of new, revised, or amended procedures for such matters as: preparation and processing of correspondence, filing, mail procedures, operational procedures, etc.
• Assignments involve narrative, tabular, and statistical data.
• Additional duties as assigned.

Required Qualifications:

• Minimum of 5 years of relevant experience.

Preferred Qualifications:

• Proficient in Microsoft Office applications (e.g., Word, PowerPoint, Excel, Access, Outlook) and Adobe Acrobat.
• Ability to communicate with senior personnel and coordinate work and meeting schedules with the Microsoft Office environment.
• Ability to receive and understand instructions and carry out those instructions in a swift and efficient matter.

Education/ Certification:

• High School diploma or equivalent

Required Clearance: Clearable (Ability to Obtain)

Travel: None

USfalcon has grown from our roots in 1984 to become a mid-tier professional services company supporting a diverse and global customer base of DoD and Federal Agencies. We have been excelling in diverse platforms for almost 30 years and continue to be an industry leader. If you thrive in an organization that values integrity, commitment, stewardship, and service, we want to meet you. We deliver core capabilities in Aviation, Space, Information Technology, and Business Operations and continue to grow and expand our competencies, contracts and customer base, adding to our long history of supporting customer and community needs. Learn more at www.usfalcon.com/history.

Please contact us at Recruiting@usfalcon.com with any questions.