Boards and Commissions Manager

Company Description

A best-in-class city that attracts best-in-class talent, Philadelphia is an incredible place to build a career. From our thriving arts scene and rich history to our culture of passion and grit, there are countless reasons to love living and working here. With a workforce of over 30,000 people, and more than 1,000 different job categories, the City of Philadelphia offers boundless opportunities to make an impact.

As an employer, the City of Philadelphia values inclusion, integrity, innovation, empowerment, and hard work above all else. We offer a vibrant work environment, comprehensive health care and benefits, and the experience you need to grow and excel. If you’re interested in working with a passionate team of people who care about the future of Philadelphia, start here.

What we offer

• Impact - The work you do here matters to millions. 
• Growth - Philadelphia is growing, why not grow with it? 
• Diversity & Inclusion - Find a career in a place where everyone belongs.
• Benefits - We care about your well-being.

Agency Description

The mission of the Office of the Chief Integrity Officer ("CIO") is to uphold the public’s trust by ensuring that the City operates with fairness and integrity, uncompromised by conflicts of interest, political affiliation, favoritism, or other unfair considerations. Housed within the Mayor's Office, CIO works throughout the Executive and Administrative Branch striving to, among other things: support open, honest, transparent operations; provide guidance to the Mayor, City officials, employees, boards and commissions and vendors about applicable City ethics laws and policies, including the receipt of gifts; facilitate adherence to ethical standards, reporting, and operations; help monitor aspects of City procurement and contracting; support a comprehensive program for the identification, prioritization and management of compliance risk to proactively prevent wrongdoing; provide education on ethics rules and Mayor’s Executive Orders through employee trainings, communications and on its website: www.phila.gov/integrityworks; and improve transparency and accessibility to City information and open data.

Job Description

Position Summary

The Boards and Commissions Manager will be responsible for overseeing the effective management, compliance and coordination of all boards and commissions that fall under the jurisdiction of the City of Philadelphia. This role ensures that boards and commissions are properly staffed, onboarded, and offboarded, and that members comply with the city’s rules, regulations, and legal requirements. This role will ensure appointees comply with the City’s integrity and ethical standards, identify and mitigate conflicts of interest, and manage all related legal and administrative processes. Additionally, the Manager will analyze, strategize, and make recommendations for process improvements while ensuring alignment with the City of Philadelphia Home Rule Charter and other applicable laws and regulations.

This role is responsible for: helping to develop and maintain a structured process for reviewing, vetting, and recommending potential Board and Commission candidates. The position supports the primary functions of the office with a focus on boards and commission members, including: researching and proposing strategies for compliance tracking and management; developing and promoting resources, assessing and analyzing trends and policy improvements; providing guidance and assistance with filings; staying abreast of regulatory changes and developments. This position reports to the Deputy Chief Integrity Officer.

Essential Functions

Board and Commission Management:

• Ensure that all city boards and commissions are properly staffed and that members are appropriately onboarded and offboarded.
• Manage the appointment process for mayoral appointees to boards and commissions to ensure compliance with the City’s integrity and conflict-of-interest policies.
• Oversee the annual disclosure process for financial and personal interests to identify and address potential conflicts.
• Maintain accurate and up-to-date records of all boards and commissions, including membership lists, meeting schedules, and key documents.
• Developing an analysis and project plan for the proper administration, coordination and management of all functions related to Boards and Commissions.
• Assessing and establishing policies and procedures for recommendations to the Mayor.
• Serve as the primary point of contact for potential appointees, providing information about roles, responsib