2024 PULSE Lab Coordinator

The PULSE Lab is looking for a responsible 2024 PULSE Lab Coordinator to perform a variety of administrative and clerical tasks.

Specific Duties & Responsibilities

• Providing support to the lab director and members.
• Assisting in daily office needs.
• Managing general administrative activities.
• Making travel and meeting arrangements.
• Preparing reports.
• Maintaining appropriate filing systems.

Scheduling

• Calendar scheduling.
• Invited talk scheduling.
• Event scheduling.
• Visitor meeting scheduling.
• Keeping track of hours committed to various activities.
• Send reminders.

Document Preparation

• Preparing administrative documents for grant submission (budget justification, animal welfare, IRB protocols)
• Grant report preparation.
• Print course exams.
• Create and update lab manual.

Travel Assistance

• Conference registration.
• Reimbursements.

Proofreading Grants

• Papers

Publicity

• Website and social media posts/updates.
• News reports.
• Website updates.

Financial Assistance

• Keeping track of charges to my accounts.
• Purchasing assistance.
• Quote requests.
• Budget projections.
• Assistance with completing progress reports.

Mid-level management interfacing with lab director and students/external stakeholders

• Animal Protocol management and responding to inquiries.
• IRB Protocol management (continuing reviews, study reports)
• Manage director’s to-do lists.
• Manage Bibtex file of PULSE Lab publications.
• Keep running list of PULSE Lab projects and collaborations.
• Lab safety sheets.
• Lab inspections (be present)
• Maintain list of awards cited in each publication (helpful for progress reports)
• On board new students and postdocs.
• Manage computers.
• Regularly update laboratory access.

Recruiting & Admissions Assistance

• Respond to grad student inquiries about joining my lab.
• Compile and respond to undergrad student inquiries.
• Screening admissions applications.

Grant Preparation Assistance

• Find NH POs and potential study sections.
• Email POs about appropriateness of ideas.

Special Knowledge, Skills, & Abilities

• Proficiency in MS Office (e.g., Excel, Word, PowerPoint)
• Excellent time management skills and the ability to prioritize work.
• Attention to detail and problem solving skills.
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to multi-task.

• High School Diploma or graduation equivalent and some college course working the Biological Sciences, with Bachelor's degree preferred.
• One year of related laboratory experience.
• Additional education may substitute for experience to the extent permitted by the JHU equivalency formula.

* JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

• Bachelor's Degree.

Classified Title: Laboratory Coordinator 
Job Posting Title (Working Title): 2024 PULSE Lab Coordinator   
Role/Level/Range: ACRO40/E/02/CD  
Starting Salary Range: $17.00 - $30.00 HRLY (Commensurate with experience) 
Employee group: Casual / On Call 
Schedule: 19.9 hrs/wk, M-F 
Exempt Status: Non-Exempt 
Location: Hybrid/Homewood Campus 
Department name: ​​​​​​​Dept of Electrical and Computer Engrg 
Personnel area: Whiting School of Engineering