Executive Assistant - EMEA Sales & Site Leadership

 

Executive Assistant – EMEA Sales & Site Leadership

Location: Dublin, Ireland (Hybrid)
Department: EMEA Sales & Regional Leadership
Reports to: Head of EMEA Sales & Dublin Site Lead

About the Role

We seek a highly organised and proactive Executive Assistant to support the Head of EMEA Sales and Dublin Site Lead. This role is critical in driving operational efficiency, facilitating team coordination, and enabling strategic focus across EMEA leadership. You’ll partner closely with senior leaders and cross-functional teams to ensure the smooth execution of priorities, events, and internal communications across the region.

What You'll Do

• Provide executive-level support, including calendar, travel, inbox, and meeting coordination.
• Partner with senior leaders to manage strategic priorities, drive execution, and streamline workflows
• Lead planning and logistics for EMEA leadership meetings, internal events, executive visits, and offsites
• Own project timelines, track progress, and follow up on action items across cross-functional initiatives. This is a substantial component of the role
• Support internal communications, create messaging, and maintain alignment across stakeholders
• Act as a liaison between executives, regional teams, customers and external partners, building trust and clarity at every touchpoint
  
  

What We’re Looking For

• 4–5 years of experience supporting senior executives in a fast-paced or high-growth environment
• Proven ability to manage complex calendars, competing priorities, and confidential information
• Strong organisational, communication, and stakeholder management skills
• Experience in project management, program coordination, internal communications, or project tracking is a plus
• A collaborative mindset, a proactive approach, and the ability to stay calm under pressure

Passion for HubSpot’s mission and enthusiasm for supporting high-impact teams at scale

We know the confidence gap and impostor syndrome can get in the way of meeting spectacular candidates, so please don’t hesitate to apply — we’d love to hear from you.

If you need accommodations or assistance due to a disability, please reach out to us using this form.

At HubSpot, we value both flexibility and connection. Whether you’re a Remote employee or work from the Office, we want you to start your journey here by building strong connections with your team and peers. If you are joining our Engineering team, you will be required to attend a regional HubSpot office for in-person onboarding. If you join our broader Product team, you’ll also attend other in-person events such as your Product Group Summit and other gatherings to continue building on those connections.

If you require an accommodation due to travel limitations or other reasons, please inform your recruiter during the hiring process. We are committed to supporting candidates who may need alternative arrangements

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Germany Applicants: (m/f/d) - link to HubSpot's Career Diversity page here.

India Applicants: link to HubSpot India's equal opportunity policy here.

About HubSpot

HubSpot (NYSE: HUBS) is a leading customer relationship management (CRM) platform that provides software and support to help businesses grow better. We build marketing, sales, service, and website management products that start free and scale to meet our customers’ needs at any stage of growth. We’re also building a company culture that empowers people to do their best work. If that sounds like something you’d like to be part of, we’